Community Engagement Committee – Draft Minutes November 2020

Minutes of the Myland Community Council Community Engagement Committee Meeting held online on Monday 9th November 2020, 7.30 pm.

Present: Cllr Jocelyn Law (Chair)
Cllr Pauline Bacon
Cllr Marina de Smith
Cllr Alison Jay
Cllr Robert Johnstone

Cllr Tom Welham also attended the meeting.

27-20/21 Apologies for Absence

There were no apologies for absence.

28-20/21 Declarations of Interest

Cllr Law declared an interest in Item 34-20/21.
Cllr Bacon declared an interest in Item 34-20/21.

29-20/21 Have Your Say

Cllr Tom Welham said he would like to join the Community Engagement Committee.

The Clerk said she would add this to the Council agenda for November.

30-20/21 To agree as a true record the minutes of the meeting held on 12th October 2020

With amendment of the date in the second line to 12th October 2020, the minutes of the meeting held on 12th October 2020 were agreed as a true record for signature by the Chairman at a later date.

31-20/21 To receive a report from the Health and Well-Being Sub-Group

Cllr Law said there had been no meeting but that the survey was open. She said she had had 90 responses so far. She said further distribution of the survey was being arranged.

32-20/21 To discuss the use of the Community Garden by local community groups

The use of the Community Garden by local community groups was discussed and the following points were made:

• Cllr Law said she had been approached by local groups asking about use of the community garden.
• Cllr de Smith outlined said the Garden did not belong to MCC and the land would be used as part of the new Rapid Transit Route.
• Cllr Law asked if it would be possible to use the garden at 101 Nayland Road.
• Cllr Johnstone said he would investigate alternative sites including the possibility of an existing allotment. The Clerk said she could also investigate this.
• Cllr Jay said there was money in the budget for re-location of the Garden.

33-20/21 To receive an update on the MCC response to the current situation regarding Tier 2 restrictions and the national lockdown.

Cllr Law said Make Lunch were looking into operating a Food Pantry where members would pay a subscription. She said they would be looking for publicity.

Cllr Bacon referred to Essex Uniform Exchange and said they were providing a very useful service.

Cllr Johnstone referred to the proposed volunteer group discussed at a previous meeting and said this was an appropriate time to offer the services of a group who could provide help to residents. He said a mobile phone would be needed and he suggested at least 20 volunteers. He said he would continue to investigate this possibility.

34-20/21 NALC Sessions

Cllrs Bacon and Law had declared an interest in this item and took no part in the discussion or the vote.

a) To agree to reimburse Cllr Jocelyn Law £116.79 for attending 3 National Association of Local Councils sessions on Health & Wellbeing and youth wellbeing & engagement issues.
b) To agree to reimburse Cllr Pauline Bacon £38.93 for attending 1 National Association of Local Councils session on Hidden Disabilities

It was agreed to reimburse Cllrs Bacon and Law for attendance at EALC sessions as detailed above.

35-20/21 To discuss future activities for consideration for the 2021/22 budget year
Cllr Bacon referred to the paper circulated on digital support for residents.

Cllr de Smith asked for consideration of the provision of recycling facilities at a cost of £500 each not including labour.

Cllr Bacon gave an update on the proposed defibrillators.

Cllr Johnstone gave an update on the proposed Youth Council and said the major cost element would be the cost of the meetings.

Cllr Law gave an update on the proposed Pride of Myland scheme.

36-20/21 Date, time and place of next meeting

It was agreed that the next meeting would be held online on Monday 14th December 2020.

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