Council Meeting 25th November 2020

To all Myland Community Councillors:
All members of the Myland Community Council are hereby summoned to attend an online meeting of the Council which will take place on Wednesday 25th November 2020 commencing at 7.30pm for the transaction of the under mentioned business.

Members should make every effort to attend or to inform the Clerk of the reason for their absence.

THIS MEETING IS OPEN TO THE PUBLIC

20th November 2020 Katherine Kane
Mrs Katherine Kane
Clerk to the Council

Councillors and members of the public/press may join this meeting by following this link:

Join Zoom Meeting
https://zoom.us/j/99131157577?pwd=dW5zQ3lSamJBMjd3eEs5cUt3WjBndz09

Meeting ID: 991 3115 7577
Passcode: 855612

 

Meeting protocol
This meeting is being held under Government Regulations introduced to enable Council business to proceed under the current COVID-19 situation. Following guidance this agenda has been streamlined to accommodate the nature of online meetings and keep within meeting guidelines in Standing orders.

The meeting will follow the guidelines on online meeting protocol issued 27 May 2020. Voting will be as normal by show of hands.

Members of the public may speak during the ‘Have your say’ agenda item by raising their hand and, when called to speak, state their name. It is recommended that any specific questions relating to the agenda are emailed in advance to the Clerk to the Council. The same rules will apply to these online meetings would apply at our normal meetings.

A G E N D A

42-20/21 Election of Chairman

43-20/21 Election of Vice-Chairman

44-20/21 To receive apologies for absence and confirm acceptance of those apologies.

45-20/21 Declarations of Interest
To receive Declarations of Interest relating to any item which appears on the agenda.

46-20/21 Minutes of the Community Council Meeting held on Wednesday 28th October 2020
To approve the minutes as a true record for signature by the Chairman at a later date (previously circulated)

47-20/21 Have Your Say – Public Participation
Members of the public who wish to ask specific questions on any item on the agenda are asked to submit these by email to the Clerk prior to the meeting. In accordance with Standing Orders, a question shall not require a response at the meeting nor start a debate on the question. The Chairman of the meeting may direct that an oral or written response be given.

48-20/21 Minutes of Committee Meetings
To formally acknowledge receipt of the minutes of the following committee meetings:
a) Planning and Highways Committee – meeting held on 4th November 2020
b) Resources, Policy and Strategy Committee – meeting held on 18th November 2020
c) Community Engagement Committee – meeting held on 9th November 2020

49-20/21 To receive the Clerk’s Report

50-20/21 To consider and possibly agree to amend Standing Orders Section 19, paragraph (c) as follows:

“The chairman of the Resources, Policy & Strategy Committee and one other Councillor shall upon resolution conduct a review of the performance and annual appraisal of the work of the Clerk to the Council. All other members of staff shall be reviewed by the Chairman of the R P & S Committee and the Clerk to the Council. The completion of the reviews and appraisal shall be reported to the R P & S Committee.”

51-20/21 To consider and possibly agree adoption of the Performance Management Policy as circulated prior to the meeting

52-20/21 To consider and possibly agree an amendment to the Donations and Grants Policy (proposed amendment circulated prior to the meeting)

53-20/21 To consider and possibly agree an amendment to the R P & S Committee’s Terms of (proposed amendment circulated prior to the meeting).

54-20/21 Grants

To consider and possibly agree the amount of a grant to:

a) St Michael’s Church
b) Together We Grow

55-20/21 To consider and possibly agree the proposed budget for the 2021/22 municipal year.

56-20/21 To consider and possibly agree the proposed precept demand on Colchester Borough Council for the 2021/22 municipal year.

57-20/21 Appointments to Committees

a) To consider and possibly agree to appoint Cllr Clare Williams to the Resources, Policy and Strategy Committee
b) To consider and possibly agree to appoint Cllr Tom Welham to the Community Engagement Committee

58-20/21 To consider and possibly agree to investigate the registration of the Mill Road Rugby Club building as an Asset of Community Value, with a view to it eventually becoming a community centre

59-20/21 To consider and possibly agree to purchase four defibrillators at a maximum cost of £10,984.00.

60-20/21 Finance and Payments
To confirm approval of invoices received and paid and to consider approval of other invoices.

61-20/21 Reports from Councillors on Council activities since the last meeting including reports from Chairs of Working Groups

62-20/21 Date and Time of Next Meeting: To be confirmed