DPD Minutes 22nd July 2015

Planning & Development Policy Committee

Minutes of the Myland Community Council Planning & Development Policy Committee Meeting held on Wednesday 22nd July 2015, 7.15 pm @ Mile End Methodist Church, Mile End Road, Colchester, CO4 5EN

Present:        Cllr John Stewart (Chair)

Cllr Jean Dickinson

Cllr Dominic Graham

Cllr Liz Gray

Cllr Pete Hewitt

Cllr John Sutcliffe

The Clerk

The Assistant Clerk

There were four members of the public present.

073-15/16     Apologies

Cllr Dickson.

074-15/16     Declarations of Interest – Councillors to declare individually any interests they may have in the items on the agenda.  If a Councillor declares a Disclosable Pecuniary Interest in any item on the agenda he/she shall withdraw from the room where the meeting is being held when that item is discussed unless he/she has received a dispensation from the Clerk.

Cllr Hewitt declared a pecuniary interest in application 151340 due to the Application site being close to his residence. Cllr Hewitt left the room when this application was discussed and took no part in the discussion.

075-15/16     Have Your Say

Miss Rogers said she would like to comment on application 151340 and asked if she could speak when the application was discussed. The Chair agreed that she could make her comments under the relevant agenda item.

Mrs White referred to Item 066 which mentioned the proposed new bridge over the A12. She asked for which past, present and future developments the requested £5,000 would be necessary.

The Chair said the proposed bridge had been used as an example, and it was not possible to say specifically for which developments the £5,000 would be required. Cllr Hewitt said it was possible that MCC might need professional opinions on any development.

Mrs White said she was concerned about spending taxpayers’ money in this way. She said she was concerned about changing MCC’s Standing Orders and Financial Regulations, and about moving financial responsibility away from the Clerk who is also the Responsible Financial Officer.

The Chairman said that the £5,000 allocation was a matter for the 2016/17 budget.

Mrs White said that she had grave concerns about the fact that four members of the committee had dispensations to discuss Chesterwell applications, and that these same committee members would be making decisions on how the £5,000 would be spent. She said she believed that this was a conflict of interest.

076-15/16     Chairman’s Announcements and Correspondence

The Chair said that notification had been received that a decision in respect of the submission of details regarding lighting at the new Severalls School had been granted by Essex County Council.

The Chair said he had details of the cost of high-visibility jackets. The Clerk said she would be able to source jackets without the logo. The Chair said he would discuss the matter with the Clerk.

077-15/16     Minutes of the meeting held on 1st July 2015 to be approved as a true record and signed by the Chairman

The minutes of the meeting held on 1st July 2015 were approved as a true record and signed by the Chairman.

Proposed:  Cllr Hewitt     Seconded:  Cllr Gray               (5 For; 1 Abstention)

063-15/16     Matters arising from the Minutes

There were none.

064-15/16     Monitoring

Cllr Gray said she had visited the new Braiswick School construction site with Cllr Sutcliffe. She said it would be opening for Early Years children in September. She said at the moment ponds were being dug out. She said that they had gone around the site but not inside the buildings which were still under construction. She said the main building should be finished by the end of October. She said she and Cllr Sutcliffe had been impressed with the organisation of the site and that there was nothing to fault the developers on at this stage. She said they had also looked at the exit to Fernlea which was marked out but yet to be constructed.

080-15/16     Pre-planning matters for review

There were none.

081-15/16     To consider and possibly resolve to submit a paper to the Finance & Staffing Committee proposing the allocation to, and management by, the P&DP Committee of an annual budget in 2016/17, not to exceed £5,000, for the purposes of fees to professional consultants in major planning matters –  Cllr Dickinson

It was resolved to submit a paper to the Finance & Staffing Committee proposing the allocation to, and management by, the P & DP Committee of an annual budget in 2016/17, not to exceed £5,000, for the purposes of fees to professional consultants in major planning matters.

Proposed: Cllr Dickinson              Seconded: Cllr Hewitt             (4 For; 2 Against)

082-15/16     Planning, Licensing & Highways Applications/Appeals – To make recommendations, including requests for Section 106 money where applicable, on applications received

146284 – Severalls Hospital, Boxted Road, Colchester CO4 5HG – Variation of conditions 7 and 9 of planning application 131221 to accord with legal agreement to allow no more than 1000 dwellings in total on Phase 1 & 2 (condition 7) and no more than 250 dwelling in Phase 2 (condition 9)  and

151401 – Severalls Hospital, Boxted Road, Colchester CO4 5HG – Removal/variation of conditions 1, 3a, 4, 6, 7, 9, 15, 19, 24, 29, 36, 46-55 of planning permissionObject

These applications were considered together.

Objections were made to proposed alterations to conditions 4, 7, 9 and 19. There was no objection to alterations to the other conditions listed.

Proposed: Cllr Hewitt                   Seconded: Cllr Gray                (Unanimous)

Cllr Hewitt left the room at 20.05.

151340 – 105 Mile End Road, Colchester, Essex CO4 5BU – Two storey side extension and single storey rear extension – all as shown on drawings BMER-01, BMER-LP and BMER-BPObject

Miss Rogers said she lived next door to the application site at 121 Mile End Road. She said the submitted drawings did not show all existing detail or the relationship between no.105 and her bungalow in respect of height differences. She said the proposed extension would result in a solid brick wall which would overshadow her bungalow and reduce light into the second bedroom which is occupied. She said the proposed extension would be within 0.2m of the adjacent footpath, and that once completed, there would be a brick wall of approximately 9m in length overshadowing the footpath and diminishing the street scene. She said the footpath was in constant use and should not be obstructed in any way during construction work. She said she would suggest that the extension be reduced to single storey and reduced in width. She said this would maintain light levels into her bungalow and permit construction to take place without obstruction of the adjacent footpath. She said an alternative she would reluctantly accept would be a two storey extension reduced in width which would mitigate light loss to her bungalow and permit construction to take place without obstruction to the footpath.

MCC object to this application on the grounds of loss of light to 121 Mile End Road, oppressive presence along the line of the footpath, loss of light to the footpath, obstruction to the footpath during construction by scaffolding, and over-development of the site.

Proposed: Cllr Sutcliffe                Seconded: Cllr Gray                            (Unanimous)

Cllr Hewitt rejoined the meeting at 20.17.

151261 – 20 Magnus Drive, Colchester CO4 9WQ – To erect a timber framed summer house/utility room within the garden to the side of the houseSupport

Proposed: Cllr Stewart                 Seconded: Cllr Hewitt                         (Unanimous)

151414 – 106 Peto Avenue, Colchester CO4 5WL – Proposed part two storey extension to rear and a single storey front porch – Support

Proposed: Cllr Dickinson              Seconded: Cllr Gray                            (Unanimous)

146192 – 1 Church Farm Way, Colchester, CO4 5JJ – Erection of 2 x 4 bedroom houses – Appeal pending

083-15/16     To receive copies of Planning/Appeal Decisions  – Deferred from the meeting held on 1st July 2015.

146463 – Turner Rise Retail Park, Petrolea Close, Colchester CO4 5TU – Application for removal of condition 6 following grant of planning permission (144667) – Permission granted, 2 conditions, 22nd June 2015

150321 – 123 Gavin Way, Colchester, Essex CO4 9FR – Proposed single storey rear extension – Permission granted, 4 conditions, 19th June 2015

150813 – North Colchester Urban Extension, Mile End Road, Colchester – Signage for North Growth Area Ext – Permission granted, 10 conditions, 26th June 2015

150912 – University NHS Foundation Trust, Colchester General Hospital, Turner Road, Colchester, CO4 5JL – Erection of first floor extension over existing department to provide additional accommodation for combined blood sciences laboratory – Permission granted, 3 conditions, 6th May 2015

084-15/16     Date of next meeting – 5th August 2015 7.15pm @ 101 Nayland Road

The meeting closed at 8:26pm