DPD Minutes 3rd September 2014

Planning & Development Policy Committee

Minutes of the Myland Community Council Planning & Development Policy Committee Meeting held on Wednesday 3rd September 2014, 7.15 pm @ Myland Community Council Office, 101 Nayland Road, Colchester, CO4 5EN

Present:        Cllr John Sutcliffe (Chair)

Cllr Jean Dickinson

Cllr Liz Gray

Cllr Pete Hewitt

Cllr John Stewart

There was one member of the public present.

070-14/15     Apologies

Cllr John Dickson.

071-14/15     Declarations of Interest

There were none.

072-14/15     Have Your Say

Mrs White said that for some time she had been onto monitoring.  She said she had looked at the previous minutes when Cllr Hewitt had said it was important to monitor Chesterwell, she said she felt this should apply to all ongoing developments.

Mrs White said she had looked at the Standing Orders and asked what the role of the Proper Officer was – should the Clerk correct Councillors if they said something wrong.

The Chairman said members of the public were able to take part in “Have Your Say” but asked Mrs White to please confine her remarks to items on the agenda.

Mrs White said Monitoring was an item on the agenda but there had been an absence of monitoring for a number of years.

The Chairman said monitoring did happen from when Cllrs had time.

Mrs White asked if there had been any monitoring at Rosewood (Severalls Phase 1).

The Chairman said he had visited the site on various occasions.  Cllr Dickinson said she, Cllrs Hewitt and Gray had all visited the site with regard to drainage, water and the piles of earth.

The Chairman said no visit had been made to Rosewood recently but that did not mean it would not happen in the future when time and resources allowed.

Mrs White asked if there were any reports regarding visits made to Rosewood.

Cllr Gray said all monitoring reports had been included in P&DP minutes.

073-14/15     Chairman’s Announcements and Correspondence

The Chairman said the P&DP meetings were calendared from the beginning of the year and therefore the meeting dates were known well in advance as are the full Council ones.  He said the P&DP meetings were formal and attendance was not optional, the only valid reasons for non-attendance were: sickness, work commitments or holiday, and he did not like to hear Cllrs were missing P&DP meetings because they were, for example, going to another meeting.  He said it was a duty as a Cllr to attend.

074-14/15     Minutes of the meeting held on 20th August 2014 to be approved as a true record and signed by the Chairman    

The minutes of the meeting held on 20th August 2014 were approved as a true record and signed by the Chairman.

Proposed: Cllr Stewart                 Seconded: Cllr Hewitt             (4 For: 1 Abstention)

075-14/15     Matters arising from the Minutes

The Chairman referred to Item 52 and said it had not been necessary to add the Braiswick School application to the agenda as it was felt no further comment was required.

076-14/15     Monitoring – There was no report.

077-14/15     Planning & Licensing Applications – To make recommendations, including requests for Section 106 money where applicable, on applications received

145633 – 33 Nayland Road, Colchester, CO4 5EG – Proposed two storey front and single storey rear extensions. – Object.   MCC objects to this application because of the loss of sunlight and significant overshadowing to the neighbouring property 33a.   We also are of the opinion that halving the very small 4.5m rear garden of the applicant’s property would cause a loss of residential amenity to both properties 33 and 33a.

Observation:  We have suggested to the owners of 33a, that if both properties were extended to the front equally, our main objection would be dispelled.

Proposed: Cllr Dickinson              Seconded: Cllr Gray                            (Unanimous)

CC/COL/44/14 – Myland Cp School, Mill Road, Mile End, Colchester, CO4 5LD – Provision of a new classbase for a temporary period of 6 years until 30th September 2020 – Support.

Proposed: Cllr Gray                     Seconded: Cllr Dickinson                    (Unanimous)

145746 – 44 Hollymead Close, Colchester, CO4 5UU – Single and part first floor side rear extension – Support.  There is some concern regarding tree roots and emergency services access.

Proposed: Cllr Stewart                 Seconded: Cllr Hewitt                         (Unanimous)

145692 – Lancaster Toyota, Axial Way, Colchester – External signage – totems, directional signs and pole signs – Support

Proposed: Cllr Sutcliffe                Seconded: Cllr Dickinson                    (Unanimous)

078-14/15     To receive copies of Planning/Appeal Decisions

143746 – Colchester Hospital University, NHS Foundation Trust, Colchester General Hospital, Turner Road, Colchester, CO4 5JL – Variation of Condition 2 of Application No. 120690 – accordance with details shown on submitted plans i.e. elevations – Permission Granted, two conditions, 22nd August 2014

145306 – 7 Golden Dawn Way, Colchester, CO4 5DF – Proposed ground floor rear extension and internal alterations with additional ground floor window to side elevation. Resubmission of 142887 – Permission Granted, two conditions, 22nd August 2014

145296 – Colchester Hospital University NHS Foundation Trust, Turner Road, Colchester, CO4 5JL – Reconfiguration of Colchester General Hospital’s Outpatient Department to include the infilling of an existing courtyard with single storey accommodation to provide for a new Outpatient Reception and Waiting Area. Additional works within the existing department include the provision of new clinical rooms to help improve the operational performance of the service – Permission Granted, two conditions, 2nd September 2014

079-14/15     Date of next meeting – 1st October 2014, 7.15pm @ Myland Community Council Office, 101 Nayland Road, Colchester.

The meeting closed at 8:13pm