DPD Minutes 7th February 2018

Planning & Development Policy Committee

Minutes of the Myland Community Council Planning & Development Policy Committee Meeting held on Wednesday 7th February 2018, 7.15 pm @ 101 Nayland Road, Mile End Road, Colchester, CO4 5EN

Present:        Cllr John Stewart (Chair)

Cllr Pete Hewitt

Cllr Alison Jay

The Assistant Clerk

There were no members of the public present.

113-17/18     Apologies – to receive and accept

Apologies were received and accepted from Cllrs Dickson and Gray.

114-17/18    Declarations of Interest

Cllr Hewitt declared a pecuniary interest in application 173311 due to the application site being close to his residence. Cllr Hewitt had requested a dispensation in writing from the Clerk and this dispensation had been granted.

Cllrs Stewart and Jay declared a non-pecuniary interest in application 173160 due to their connection with Mill Road Surgery.

115-17/18     Have Your Say – Members of the public can comment on any item on the agenda

There were no comments.

116-17/18     Chairman’s Announcements and Correspondence

The Chairman referred to the diminished membership of the committee and the discussion about appointing new members that had been held in January 2017. He said there was one current member and one prospective member of the committee awaiting training which he hoped would take place in May or later this year. He said the committee would await developments but recognised the burden that was falling on current members.

117-17/18     Minutes of the meeting held on 3 January 2018 to be approved as a true record and signed by the Chairman

The minutes of the meeting held on 3 January 2018 were approved as a true record and signed by the Chairman

Proposed Cllr Jay                         Seconded: Cllr Hewitt             (Unanimous)

118-17/18     To agree the content of a letter to CBC concerning retrospective planning applications

The content of the letter to CBC concerning retrospective planning applications was agreed, subject to advice from the Clerk.

Proposed: Cllr Stewart                 Seconded: Cllr Hewitt             (Unanimous)

119-17/18     Planning, Licensing & Highways Applications/Appeals – To make recommendations, including requests for Section 106 money where applicable, on applications received

173311 – Details (access, appearance, landscaping, layout and scale) of 33 residential dwellings and associated development within the residential parcels of NC1 together with associated amendments to R10 plots 1-6 (Planning Ref 161593) and minor amendments – North Colchester Urban Ext Mile End Road, Colchester Support

Proposed: Cllr Hewitt                  Seconded: Cllr Jay                   (Unanimous)

173279 – Borges Gardens, Braiswick Lane, Colchester – Single dwelling with cart lodge style garage – Object

Our Committee visited the proposed site and spoke with affected residents. Only one of those we spoke to accept the plans, the remainder oppose it. Interestingly the occupier supporting the plans complains of the difficulty in getting the access road repaired. The Design & Access Statement contains several factual anomalies. For example, reference is made to the offset between Blue Gates Place houses and the border with the proposed site as being 10 metres as opposed to 15 meters, which is standard. The applicant asserts that this was agreed because there were no rear facing windows on those houses above ground floor. This is clearly incorrect as a site visit will confirm. There is no qualification of this assertion within the document and it is disputed by local residents. The D & A Statement also mentions removing some of the hedging/trees on the shared boundary. A site visit clearly shows these to be within the curtilage of the Blue Gates Place property and therefore not available to them to remove. For these reasons we feel that the statement should not be relied on. The plans show the proposed house square onto the site facing Mile End Recreation Ground. In “infill corner” applications it is recommended that buildings are situated “side on” to mitigate loss of privacy and light to current buildings. This would, in our opinion, help to mitigate the foregoing. Nothing within the D & A Statement addresses that the access road is an unowned private road, which is in a very poor state of repair and that it is also a Public Right of Way – Footpath 42. If plans were to be resubmitted for a bungalow dwelling, this would be more favourably received. In light of the current application we would object to the application for the aforesaid reasons.

Proposed: Cllr Stewart                 Seconded: Cllr Hewitt             (Unanimous)

173211 – Land to rear, 26-28 Groves Close, Colchester CO4 5BP – Proposed detached cart lodge with 1 bed flat located above.Support

Proposed: Cllr Stewart                 Seconded: Cllr Hewitt             (Unanimous)

173160 – Mill Road Surgery Mill Road Surgery, 47 Mill Road, Colchester CO4 5LE – Temporary parking for 12 months of 70 vehicles (restrospective application). – Comment

This is a retrospective application on a site which has been in ad hoc use for a small number of parking. The original application was for some 20 vehicles for twelve months. However, on two separate site visits the number of cars were recorded as 35 and 41 respectively. It is clear that the submitted numbers were incorrect. We note that after our report had been written and both affected home owners and Ward Councillors had submitted their comments and the day before expiry of the comments period, a substantial amendment to the application was lodged. We find this unacceptable, especially in a retrospective application and have written under separate cover to lodge an official complaint. The amended application now seeks approval for 70 vehicles and extension for 18 months. However, indications are that it could be for longer. We view the access road to this site is totally inadequate for the vehicles in use. The Mill Road Surgery have 23 car spaces to serve some 1300 patients and this is totally inadequate with patients double parking on pavements and further restricting access. The site faces several dwellings occupied by older persons. It is clear that early morning arrivals will mean cars shining headlamps into these homes and there will also be noise/fumes as well as interfering with their right of privacy. Both the residents and the hospital applicants are in agreement with the provision of a bund which would reduce noise levels and screen the properties. However, this has apparently been refused by CBC Planning for reasons we are unaware of. The applicants have also requested a site conference with CBC planning staff, themselves and residents but this has been refused. The applicants have assured residents that no trees and or bushes will be removed, and neither will lighting be utilised on the site. On this occasion we have decided to “Comment”. However, if the application is granted we would ask for the following conditions to be attached. 1 No lighting be installed on the site 2 No removal of trees or shrubbery 3 Access between 07:30 and 18:00 hours Monday – Friday only

Proposed: Cllr Stewart                 Seconded: Cllr Jay                   (Unanimous)

180020 – 226 Axial Drive, Colchester CO4 5YJ – Proposed alteration of windows at first floor level to French Doors and Balcony over bay windows. – Support

Proposed: Cllr Jay                                    Seconded: Cllr Stewart           (Unanimous)

180046 – 58 Nayland Road, Colchester CO4 5EW – Application to remove condition 5 of planning permission F/COL/02/1464to allow conversion of garage for residential use – Support

Proposed: Cllr Hewitt                  Seconded: Cllr Jay                   (Unanimous)

180038 – 1 Link Close, Colchester CO4 5EH – Demolish existing wall, removing shrubs/hedges and erect new wall Support, with suggestion that boundary line is checked by CBC.

Proposed: Cllr Hewitt                  Seconded: Cllr Jay                   (Unanimous)

180096 – Land at the corner of, 190 to 192 Bergholt Road, Colchester CO4 5AJ – Creation of a four bedroom, detached houseObject

There have been previous applications for this small parcel of green space and estate welcome signage that stands at the entrance to New Braiswick Park (NBP). Previously proposals were for a shop and then a block of flats. All have received objections from MCC and refusal from CBC. Footpath 26 is shown on the plans and should be a material consideration being this close. It is not interfered with but MCC’s Access Group suggest that should permission be granted CBC could seek S106 monies to improve/realign Footpath 26 slightly to link with a pedestrian crossing at Tufnell Way. MCC’s previous concerns related to:

1 Overlooking neighbouring properties.

2 The proximity of the busy Tufnell Way/Bergholt Road junction.

3 Unnecessary infill.

4 Loss of potentially more attractive entrance to NBP.

The first concern appears to have been successfully addressed. However the others remain and therefore MCC would object to this application.

Proposed: Cllr Hewitt                  Seconded: Cllr Stewart           (Unanimous)

180094 – 41 Bergholt Road, Colchester CO4 5AA – Demolish existing ground floor flat roof extensions to rebuild a 2 storey extension and build a ground floor extension to rear (revised) – Support

Proposed: Cllr Stewart                 Seconded: Cllr Hewitt             (Unanimous)

180158 – 8 Bedford Road, Colchester CO4 5LS – Proposed 2 storey side extension with additional front extension. Works to lower existing driveway to allow for off road parking. – Support, subject to concern regarding emergency access to rear of property following completion of the work.

Proposed: Cllr Jay                                    Seconded: Cllr Stewart           (Unanimous)

120-17/18     To receive copies of Planning/Appeal Decisions

Copies of the following decisions were received.

173234 – Severalls House, Boxted Road, Colchester CO4 5HG – Full planning consent is sought for the refurbishment and change of use of the Water Tower to provide a single office, together with car parking and ancillary amenity space. Works to include a porch extension, alteration to fenestration, erection of maintenance balcony and privacy screen, and boundary enclosures – Permission granted, 23 conditions, 1st February 2018

172958 – 164 Mile End Road, Colchester CO4 5DY -Single storey rear extensionPermission granted, 3 conditions, 29th January 2018

173158 –1 Mill Road, Colchester CO4 5LD – Two storey rear extension Permission granted, 4 conditions, 26th January 2018

121-17/18     Date of next meeting – 7th March 2018, 7.15pm, at the MCC Office, 101 Nayland Road, Colchester CO4 5EN.

The meeting closed at 8.47pm.