Council Minutes – 26 February 2020

Minutes of the Meeting of the Community Council held on Wednesday 26th February 2020, 7.30pm, at The Well Methodist Church Hall, Nayland Road, Colchester.


Cllr John Stewart (Chairman)                                         Yes

Cllr Pete Hewitt (Vice-Chairman)                                    Yes

Cllr Pauline Bacon                                                         Yes

Cllr Clare Bailey                                                             Yes

Cllr Gary Braddy                                                            Yes

Cllr Catherine Clouston                                                  Yes

Cllr David Clouston                                                        Yes

Cllr Phil Coleman                                                           Yes

Cllr Marina de Smith                                                     Yes

Cllr John Dickson                                                           Yes

Cllr Martin Goss                                                            Yes

Cllr Alan Hayman                                                          Yes

Cllr Jocelyn Law                                                             Yes

Cllr Alison Jay                                                                Yes

Cllr Robert Johnstone                                                    Yes

Cllr Tom Welham                                                          Yes

Cllr Clare Williams                                                         Yes


There were two members of the public present.


109-19/20        To receive apologies for absence


There were no apologies to receive.


The Chairman noted the full attendance of the Council.


110-19/20        Declarations of Interest


There were no Declarations of Interest.


111-19/20        Minutes of the Community Council Meeting held on Wednesday 29th January 2020


The minutes of the Community Council meeting held on Wednesday 29th January 2020 were approved as a true record and signed by the Chairman.


112-19/20        Have Your Say – Public Participation


Mr Keith Thompson said the 125th anniversary of the Mile End Methodist Church (now the Well Methodist Church) would be celebrated on 6th/7th June 2020 and that all associated with using the premises would be invited to an event and have a display to show their activities.


A resident said she was looking to work with young people in the area and had attended the meeting to seek information.


The Chairman said if she was happy to pass her contact details to the Clerk at the end of the meeting, a Councillor would contact her to discuss this further.



113-19/20        Minutes of Committee Meetings

Receipt of the minutes of the following committee meetings was formally acknowledged:


  1. Planning and Highways Committee – meeting held on 5th February 2020.
  2. Resources, Policy and Strategy Committee – no meeting held.
  3. Community Engagement Committee – no meeting held.


114-19/20        To receive the Chairman’s report

The Chairman said he would like to update Councillors on the Community Green to be provided at the Rugby Club site on Mill Road. He said the name had been changed from Village Green to be more in keeping with a big urban parish.


He said the draft Heads of Terms for the site were reaching the final stage, and that once they had been drawn up by Colchester Borough Council, MCC would send to their legal advisers for their comments. He said this would generate the Agreement for Lease as well.


He said he hoped to bring the final agreement to full Council within the next couple of months. He said Councillors would be briefed about the document prior to giving authority to the Clerk to sign the agreement on behalf of MCC.


He said handover of the site was envisaged for 2024 and that it would be used by developers for storage prior to this date.


115-19/20        To receive the Clerk’s Report


The Clerk said:

  • Following discussions at precious meetings about delivery times for the Mylander, the February issue had been delivered within the first two weeks of the month. An additional 500 copies had been ordered due to growth of the parish and the print run for May would be 7,000.
  • The process to find an auditor for the 2019/20 had begun.
  • The accounting system Scribe had been moved to a web-based account with full support and training from the provider.
  • Provision of recycling stock continued to severely disrupt the work of the office, but that discussions were taking place to improve this situation.


116-19/20        Reports from Members

The following reports were received:



  1. Reports from Working Groups (maximum 2 minutes)


Myland Access Group


Cllr Johnstone said the Group had met on 21st January 202 and reviewed the Boxing Day Walk. He thanked all who had been involved in that event. He said future walks were being planned and the poster would be altered to take out reference to sponsorship.


He thanked Cllr Hewitt for putting the Group in touch with Ingleton Wood.


Neighbourhood Plan Group


Cllr Hewitt said he and Cllr de Smith had finished meetings and site visits for the Greening the Parish initiative and were now waiting to hear from potential suppliers. He said they had also updated CBC. He said they were now looking at the potential for work on the area around Colchester North Station as an entry point to the parish.


He said a review of the Neighbourhood Plan was due in 2021 and he was waiting for guidance from CBC on the structure of this review. He said he would look at this further over the summer of 2020 so that the Council would be fully prepared for the review.


Health & Well-Being Group


Cllr Law said the Group had met on 18th March and there had been a good turn-out of councillors and community members. She said the Group would be looking at a survey for community needs. She said a report from the Group would be a standing item on the Community Engagement Committee agenda. She said a further meeting was planned for 31st March 2020.


  1. Reports from Councillors on Council activities undertaken since the last meeting.


Cllr Williams said the pavements on Mill Road by Myland Primary School had now been repaired to a satisfactory standard. She said she had contacted Essex County Councillor Anne Turrell to thank her for her involvement.


She said she had attended Councillor Training Day 2 at the EALC where the trainers had been very good and she had met a councillor from Boxted.


Cllr de Smith said Gravity Home and Maintenance had been contracted to clean MCC’s bus shelters which had now been completed, and that now they would be repaired where necessary. She said stickers had been ordered to show they belonged to MCC.


She said the Tree and Shrub Giveaway would take place on 7th March 2020.


She said the new noticeboard for the office had been arrived and she was waiting for a quote for installation.


Cllr Jay said Make Lunch had provided meals for 38 people during half-term and that the event had been very popular.


Cllr Johnstone said clearing of FP39 would be continuing on 8th March 2020. He referred to the Great British Spring Clean and said litter-picks would take place during this time.


Cllr Coleman referred to the access gate from Braiswick Lane into the Fords Lane Recreation Ground. He said he had received an email from CBC suggesting this would now be delayed.


He referred to parking in the Recreation Ground at the weekends and said CBC’s wardens would visit the site.


Cllr Johnstone said Fords Lane was a public footpath down which the public were not allowed to drive. He said this issue had not been addressed by Essex Highways.


Cllr Dickson referred to the issue of flooding at the War Memorial.


Cllr C Clouston said she had attended the Colchester Town Assembly where information had been provided on a bid for a share of a £25m development fund.


Cllr Hayman said as a result of storms he had been asked by residents about a contractor to repair storm damage. He said he had recommended one of the firms advertising in the Mylander.



117-19/20        Reports by Ward Councillors


Cllr Coleman referred to a meeting concerning Safer Cycling in Colchester and said he would send the minutes to Cllr Johnstone.


Cllr Goss said Northfields was still not complete and Essex County Council were taking action.


He said CBC would be taking Linden Homes to court if the landscaping on Northfields was not completed by March.


He said the Rosewood development was progressing and that there was a meeting with the management company for Chesterwell approaching.


He said a meeting with the management company for Kingswood Heath would be rearranged.


He said options were being considered to relieve the congestion around Severalls Businees Park due to the heavy traffic at 5pm each day. He said there had been problems with users of the Business Park using Mill Road for parking.


Cllr Bacon asked about the trigger point for the building of the Severalls Community Centre.


Cllr Goss said CBC would build the community centre but it would be a third smaller than that originally proposed. He said eventually there would be a tender process and Expressions of Interest would be invited.


He said the crossing across the Northern Approach Road from Wallace Road into Northfields was being built and that there would be diversions and closures in place over the next few weeks.


Cllr Coleman said he was chasing bus companies for services into the Northern Gateway, Rosewood and Chesterwell.


118-19/20        Report by County Councillor


No report had been received.


119-19/20        Finance and Payments


To confirm approval of invoices received and paid and to consider approval of other invoices.


Invoices were agreed for payment as follows:


Various Staff costs – February 2020 £3,082.99
Gravity Home & Maintenance Bus shelters £300.00
Green Square Mylander Printing £2,962.00
The Well Methodist Church Meeting – January £23.00
Open Spaces Renewal subscription £45.00
Clear Business Telephone £24.70
Zen Internet Broadband – February £31.86
Opus Gas Utilities – Gas £116.75
Opus Energy Utilities – Electricity £28.36
C Pearne Mylander delivery £700.00
Colchester Cleaning Company Office Cleaning £116.67
EALC Training £126.00
Total £7,557.33



120-19/20        Date and Time of Next Meeting: Wednesday 25th March 2020, 7.30pm at the Well Methodist Church Hall, Nayland Road, Colchester CO4 5ET.


The date and time of the next meeting were confirmed as: Wednesday 25th March 2020, 7.30pm at the Well Methodist Church Hall, Nayland Road, Colchester CO4 5ET.



The meeting closed at 8:15pm.