Minutes Council Meeting – 30 October 2019

Minutes of the Meeting of the Community Council held on Wednesday 30th October 2019, 7.30pm, at Mile End Methodist Church Hall, Nayland Road, Colchester.



Cllr John Stewart (Chairman)                                         Yes

Cllr Pete Hewitt (Vice-Chairman)                                    Yes

Cllr Pauline Bacon                                                         Yes

Cllr Clare Bailey                                                             Yes

Cllr Gary Braddy                                                            Yes

Cllr Catherine Clouston                                                  Yes

Cllr David Clouston                                                        Yes

Cllr Phil Coleman                                                           No

Cllr Marina de Smith                                                     Yes

Cllr John Dickson                                                           No

Cllr Martin Goss                                                            Yes

Cllr Alan Hayman                                                          No

Cllr Jocelyn Law                                                             No

Cllr Alison Jay                                                                No

Cllr Robert Johnstone                                                    Yes

Cllr Tom Welham                                                          Yes

Cllr Clare Williams                                                         Yes



71-19/20          To receive apologies for absence


Apologies were received from Cllrs Hayman, Jay and Law (holiday), and Cllr Coleman (work commitments). The reasons for absence were approved.


72-19/20          Declarations of Interest

There were no Declarations of Interest.


73-19/20          Minutes of the Community Council Meeting held on Wednesday 25th September 2019

The minutes of the Community Council Meeting held on Wednesday 25th September 2019 were approved as a true record and signed by the Chairman.


74-19/20          Have Your Say – Public Participation

A resident referred to the issue of charging points locally for electric cars.


The Chairman said this was not the responsibility of MCC but that he could direct the resident to the relevant authority. He said MCC and ECC supported the provision of charging points and that MCC encouraged their use as appropriate for new planning applications.


The Chairman introduced Katie Maddocks, the editor of the Mylander, to the meeting.


Ms Maddocks said she had been editor since April and that she felt it was going well and that she had had positive feedback. She said she had made some change to the design, and wanted to ensure as many people as possible picked the magazine up and read it.


She said she wanted to add logos and images to make it colourful, and key topics would be picked out on the cover. She said the What’s On Guide would build over the next few issues.


She said the challenge was getting content in in time to design it the best possible way.


Councillors thanked Ms Maddocks for her work on the magazine.


Mr Thompson asked if the Council were happy for him to continue to report to the local paper on Council activities based on the agreed minutes.


The Chairman said the Council were very happy for this to continue.


75-19/20          To co-opt a person onto the Council to fill the vacancy in Myland East ward


                        Mr Tom Welham – Proposed: Martin Goss         Seconded: Cllr Bailey


Mr Joshua Gauci – Proposed: Cllr Stewart          Seconded: Cllr Braddy


Following a signed ballot, Mr Tom Welham was co-opted onto the Council to fill the vacancy in Myland East ward and signed the Declaration of Acceptance of Office.



76-19/20          Minutes of Committee Meetings


Receipt of the minutes of the following committee meetings was formally acknowledged.


  1. Planning and Highways Committee – meeting held on 2nd October 2019


  1. Resources, Policy and Strategy Committee – no minutes to receive


  1. Community Engagement Committee – meetings held on 21st October 2019
  2. To agree the distribution of monies from the Myland Summer Fete 2019 (details circulated prior to the meeting)


The distribution of monies from the Myland Summer fete 2019 was agreed unanimously according to the document distributed prior to the meeting.


77-19/20          To receive the Chairman’s report


                        The following report was received:


I attended several meetings this month including one with Richard Calvert who has taken over the lead for the Severall’s Consortium. I also met with Ward Councillor Gerard Oxford to discuss matters of mutual interest.


As you know this Council decided to withdraw from negotiations over the future of the Rugby Club building. However, it has been agreed that a representative of MCC remain a party to the negotiations and continue to monitor and represent the interests of both MCC and local residents their discussions. It has been agreed that a CIO (Charitable Incorporated Organisation) will be created to manage the building on behalf of the Diocese and that MCC will become a member of this group in order to represent the interests of our community.


Budget 2019/20


The Chairman reminded members that the proposals from the RP&S for the 2020/21 Budget and Precept had been sent out for members to study and comment.  This is an opportunity for members to input or query these proposals before they return to the November meeting for voting. It is important that budgets, or any use of public money, are subject to scrutiny and discussion, indeed the public would expect nothing less from us.




I am pleased to see that several members have taken up the opportunity to attend training courses at EALC. These are well run and beneficial and add to the professionalism of the Council. However, can I again remind you that applicants must complete the training request form which needs to be signed off by the Chairman and the Clerk who will then make all the required arrangements. It would also helpful if those attending these courses gave a brief update to Council on how they viewed it.



78-19/20          To receive the Clerk’s Report


The Clerk referred to the comments the Chairman had made about the budget and precept. She said she had hard copies of the proposals and would distribute them at the end of the meeting to all councillors present. She said if anyone had any questions about the figures or the process, she would be happy to answer them.


79-19/20          Reports from Members

To receive the following reports:


  1. Reports from Working Groups


Myland Access Group

Cllr Johnstone said the Myland Access Group had met that day. He said they had tidied up the War Memorial ready for the Remembrance Sunday service, and that planning for the Boxing Day Walk was underway. He said the group had reset the FP39 signpost and cleared as much rubbish from the area as possible on that day, but that they would return and clear the rest.


Neighbourhood Plan Working Group

No meeting had been held.


  1. Reports from Councillors


Cllr C Clouston said the group who ran the Big Garden in Highwoods Country Park had expressed interest in looking after the Community Garden as a way of utilising their volunteers.


Cllr Hewitt said there was a problem with ownership of the Community Garden, which sat next to the proposed Rapid Transit Route. He said as this was now to be progressed, the land could be required by the developers. He said it would be possible to look for alternative sites.


Cllr Johnstone said it would be necessary to find a safe home for the sculpture which sat at the centre of the Garden.


Cllr Bacon said she had attended the EALC presentation on Health and Well-Being. She said money was being made available for local councils to take action in this area.


Cllr Braddy said he knew someone who had attended the Mental Health First Aid Course who had passed on their thanks to MCC for running it.


Cllr Hewitt said he and Cllr Stewart had reviewed the documents regarding a proposed Sustainable Travel Strategy for the Northern Gateway. He said he and Cllr Stewart had offered comments and were due to speak with CBC’s consultants the following day.


He said ECC had given Mersea Homes permission to proceed with the groundwork for the new school site.


Cllr D Clouston asked if there was any information regarding the pace of the development.


Cllr Hewitt said there was no suggestion the pace was tailing off on Chesterwell and that MCC had been reassured regarding the proposed timetable for opening of the new secondary school.


Cllr Johnstone referred to the lack of a sustainable strategy in terms of not building new cycleways other than on footways.


Cllr Hewitt said the access to part of the Chesterwell development through Bartholomew Court had been approved as a temporary arrangement only. He said there was no further information on the retail site, and that planning applications for the next phase were due soon.


Cllr de Smith said she had been looking at options for cleaning the MCC bus shelters.


Cllr Williams said she had attended the Planning & Highways Committee meeting and had found it very interesting.


Cllr Goss said he would refer to Cllr D Clouston’s earlier comment about development and would agree that overall it was slowing.


80-19/20          Reports by Ward Councillors


Cllr Goss said letters had been sent to residents of the Rosewood development regarding planning enforcement action by CBC on the buffer strip between Thomas Wakley Close/Mill Road properties and the new development. He said this matter was now progressing.


81-19/20          Report by County Councillor


Cllr Turrell said she would like to make the Council and residents aware of the proposed closure of Mill Road between the NAR junction and the top of Turner Road between 1-3 November 2019.


She referred to the proposed crossing of the NAR at the Wallace Road junction and said this would be a toucan crossing.


She explained the history of proposed traffic calming for Mill Road and why narrowing the road close to the junction with Thomas Wakley Close was not possible.


She said ECC had recently written to residents of Mill Road to explain the current position.


She said there was £60,000 available to spend once other options had been considered.


Cllr Hewitt said there was potential for a crossing at the traffic island close to the junction with Bedford Road.


Cllr Turrell said this had been considered but was rejected because of the dip in the road. She suggested that MCC could approach the LHP and that she would support any application.


Cllr Turrell referred to the proposed secondary school on Chesterwell and cycle access to students from Great Horkesley. She asked if MCC would consider supporting cycle access improvements in conjunction with Great Horkesley Parish Council.


Cllr Johnstone asked if Cllr Turrell could confirm whether this cycleway would be a shared cycle/footway.


Cllr Turrell said there was an open invitation for an MCC Cllr to attend regular meetings regarding the secondary school. She said the primary school was due to open in 2024 with a ten year admission plan in place.


She said she hoped the repairs to pavements on Nayland Road and Tall Trees would be done soon, and would chase repairs in Kingswood Road.


Cllr de Smith asked when it would be possible to see the design for the Rapid Transit Route.


Cllr Turrell said she would push for this and pass it on as soon as she was able.


Cllr Williams referred to the state of the pavements along Mill Road between Raven Way and Nayland Road.


Cllr Turrell said these could be reported.


The Chairman expressed his thanks to Cllr Turrell for attending the meeting.



82-19/20          Finance and Payments


Approval of invoices received and paid was confirmed and other invoices were approved.


List of payments for approval – 30.10.19
Various Staff costs – October £3,144.99
Sharp Photocopying costs £27.92
Shaw & Sons Ltd Minute book £162.00
BNP Paribas Photocopier lease £273.00
EasySpace Ltd Secure Hosting Renewal £43.48
Cllr J. Stewart Expenses – IT security £25.00
Mile End Methodist Church Meeting – hall hire – September £23.00
Green Square Communications Door Plaque £84.00
M & K Gardens Gardening – office £40.00
M & K Gardens Gardening – War Memorial £20.00
Opus Energy Electricity – September £27.33
PKF Littlejohn LLP External Audit £576.00
Clear Business Telephone £25.78
Zen Internet Broadband £31.86
Total £4,504.36



83-19/20          Date and Time of Next Meeting: Wednesday November 27th 2019, 7.30pm at the Mile End Methodist Church Hall, Nayland Road, Colchester CO4 5ET.




The meeting closed at 8.51pm.




Signed _______________________________________


Cllr John Stewart, Chairman