Resources, Policy & Strategy Committee
Minutes of the Myland Community Council Resources, Policy & Strategy Committee Meeting held on Thursday 10th November 2016, 7.30pm @ Myland Community Council Office, 101 Nayland Road, Colchester, CO4 5EN
Present: Cllr Pete Hewitt (Chair)
Cllr David Clouston
Cllr Jean Dickinson
Cllr Alison Jay
The Clerk
There was one member of the public in attendance.
074-16/17 Apologies
Apologies were received and accepted from Cllrs Richard Beauchamp, Carolyne Hurst and David King.
075-16/17 Declarations of Interest
There were none.
076-16/17 Have Your Say
Mrs White referred to Item 82 and asked members to bear in mind that reductions had been made in benefits and this would have an effect on a number of Myland residents.
077-16/17 Minutes of the meeting held on 6th October 2016 to be approved as a true record and signed by the Chairman
The minutes of the meeting of the F&S Committee held on the 6th October 2016 were approved as a true record and signed by the chairman.
Proposed: Cllr Hewitt Seconded: Cllr D Clouston (2 For: 2 Abstentions)
078-16/17 Update on progress of resolutions made at the last meeting
Item 68 – the response to the ECC Superfast Broadband Essex Phase 3 State Aid Public Consultation was submitted.
Item 69 – the response to the Department for Communities and Local Government (DCLG) Local Government Finance Settlement Technical Consultation was submitted.
Item 70 – the MCC Equality & Diversity Policy was adopted by full Council 26th October 2016.
068-16/17 Report from Responsible Financial Officer (as of 31st October 2016)
- Budget monitoring
| Budget | YTD Forecast | Total Actuals | Variance | |
| £ | £ | £ | £ | |
| Total Income | 119,028.00 | 114,597.10 | 117,329.99 | 1,698.01 |
| Staff Costs | 52,000.00 | 30,333.33 | 29,147.92 | 22,852.08 |
| Loan interest | 12,338.00 | 6,169.19 | 6,169.16 | 6,168.84 |
| Building & Mtce Costs | 4,000.00 | 2,333.33 | 2,678.82 | 1,321.18 |
| Office Equipment | 3,000.00 | 1,750.00 | 1,718.74 | 1,281.26 |
| Mylander | 12,000.00 | 7,000.00 | 5,419.00 | 6,581.00 |
| Street furniture & Mtce | 3,000.00 | 1,750.00 | 1,220.94 | 1,779.06 |
| Meetings | 600.00 | 350.00 | 220.36 | 379.64 |
| Training courses | 1,200.00 | 700.00 | 192.90 | 1,007.10 |
| Fees & Subscriptions | 2,500.00 | 1458.33 | 1,906.52 | 593.48 |
| Community funding | 4,000.00 | 2,333.33 | 3,950.48 | 49.52 |
| Other Costs | 4,000.00 | 2,333.33 | 340.84 | 3,659.16 |
| Contingency Fund | 6,000.00 | 3,500.00 | – | 6,000.00 |
| Projects Fund | 34,210.00 | 19,955.83 | 15,376.00 | 18,834.00 |
| Total Expenditure | 138,848.00 | 69,424.17 | 60,424.32 | 78,423.68 |
| VAT – Reclaimable | 745.28 | |||
| Total Including VAT | 69,086.96 |
- Bank Account balances
| Account | Total | Explanation |
| Community Account | £90,057.93 | Working current account – just received 2nd precept and grant payment from CBC |
| Tracker Account | £50,862.78 | Revenue reserves – set at approx six months operating costs. |
| Community Centre Account | £22,506.43 | Capital reserves – built up specifically to assist with the fit-out of the two Community Centres. |
- Mylander Advertising
| Income 2016/17 | Expenditure 2016/17 | Outstanding Income £ | |
| Year to date | £2,630.00 | £5,419.00 | £45.00 |
Outstanding
| Aug 2016 | Total | |
| John Tokely | £45.00 | £45.00 |
- Neighbourhood Plan Grant
| Original Grant Total | £20,000.00 |
| Less Request No 01 | £576.00 |
| Less Request No 02 | £3,634.91 |
| Less Request No 03 | £737.96 |
| Less Request No 04 | £525.00 |
| Less Request No 05 | £518.00 |
| Less Request No 06 | £47.00 |
| Less Request No 07 | £500.00 |
| Less Request No 08 | £180.00 |
| Less Request No 09 | £381.00 |
| Grant Remaining | £12,900.13 |
080-16/17 To consider and possibly resolve to purchase a poppy wreath for Remembrance Sunday (max cost £25)
It was resolved to purchase a poppy wreath for Remembrance Sunday (max cost £25)
Proposed: Cllr Hewitt Seconded: Cllr Dickinson (Unanimous)
081-16/17 To consider and possibly resolve to recommend the proposed 2017 meetings dates for adoption by full Council
It was resolved to recommend the proposed 2017 meetings dates for adoption by full Council
Proposed: Cllr Hewitt Seconded: Cllr Jay (Unanimous)
082-16/17 To consider and possibly resolve to recommend the proposed 2017/18 Budget/Precept for adoption by full Council
It was resolved to recommend the proposed 2017/18 Budget/Precept for adoption by full Council
Proposed: Cllr Hewitt Seconded: Cllr D Clouston (Unanimous)
083-16/17 To consider and possibly resolve to update the 2016/17 Action Plan
It was resolved to update the 2016/17 Action Plan
Proposed: Cllr Hewitt Seconded: Cllr D Clouston (Unanimous)
084-16/17 To consider and possibly resolve to update the 2016/21 Business Plan
It was resolved to update the 2016/21 Business Plan
Proposed: Cllr Hewitt Seconded: Cllr D Clouston (Unanimous)
085-16/17 Date of next meeting – 8th December 2016, 7.30pm @ 101 Nayland Road
The meeting closed at 20.50.
Cllr Pete Hewitt …………………………………………………..
Chairman
Exclusion of Press & Public – Having regard to the confidential nature of the following business proposed to be transacted to exclude the Press and Public pursuant to Section 1 of the Public Bodies (Admission to Meetings) Act 1960
086-16/17 To discuss any staffing issues – There were no issues to discuss
The meeting closed at 20.51.