Minutes 10th November 2016

Resources, Policy & Strategy Committee

Minutes of the Myland Community Council Resources, Policy & Strategy Committee Meeting held on Thursday 10th November 2016, 7.30pm @ Myland Community Council Office, 101 Nayland Road, Colchester, CO4 5EN

Present:        Cllr Pete Hewitt (Chair)

                      Cllr David Clouston

Cllr Jean Dickinson

Cllr Alison Jay

The Clerk

There was one member of the public in attendance.

074-16/17     Apologies

                      Apologies were received and accepted from Cllrs Richard Beauchamp, Carolyne Hurst and David King.

075-16/17     Declarations of Interest

There were none.

076-16/17     Have Your Say

Mrs White referred to Item 82 and asked members to bear in mind that reductions had been made in benefits and this would have an effect on a number of Myland residents.

077-16/17     Minutes of the meeting held on 6th October 2016 to be approved as a true record and signed by the Chairman

The minutes of the meeting of the F&S Committee held on the 6th October 2016 were approved as a true record and signed by the chairman.

Proposed: Cllr Hewitt                   Seconded: Cllr D Clouston      (2 For: 2 Abstentions)

078-16/17     Update on progress of resolutions made at the last meeting

Item 68 – the response to the ECC Superfast Broadband Essex Phase 3 State Aid Public Consultation was submitted.

Item 69 – the response to the Department for Communities and Local Government (DCLG) Local Government Finance Settlement Technical Consultation was submitted.

Item 70 – the MCC Equality & Diversity Policy was adopted by full Council 26th October 2016.

068-16/17     Report from Responsible Financial Officer (as of 31st October 2016)

  1. Budget monitoring
Budget YTD Forecast Total Actuals Variance
£ £ £ £
Total Income 119,028.00 114,597.10          117,329.99            1,698.01
   
Staff Costs 52,000.00 30,333.33 29,147.92 22,852.08
Loan interest 12,338.00 6,169.19 6,169.16    6,168.84
Building & Mtce Costs 4,000.00 2,333.33   2,678.82   1,321.18
Office Equipment 3,000.00 1,750.00    1,718.74 1,281.26
Mylander 12,000.00 7,000.00  5,419.00    6,581.00
Street furniture & Mtce 3,000.00 1,750.00    1,220.94    1,779.06
Meetings 600.00 350.00    220.36 379.64
Training courses 1,200.00 700.00      192.90 1,007.10
Fees & Subscriptions 2,500.00 1458.33   1,906.52   593.48
Community  funding 4,000.00 2,333.33 3,950.48      49.52
Other Costs 4,000.00 2,333.33    340.84   3,659.16
Contingency Fund 6,000.00 3,500.00                –   6,000.00
Projects Fund 34,210.00 19,955.83 15,376.00 18,834.00
Total Expenditure 138,848.00 69,424.17           60,424.32          78,423.68
VAT – Reclaimable                745.28
Total Including VAT 69,086.96

 

  1. Bank Account balances
Account Total Explanation
Community Account £90,057.93 Working current account – just received 2nd precept and grant payment from CBC
Tracker Account £50,862.78 Revenue reserves – set at approx six months operating costs.
Community Centre Account £22,506.43 Capital reserves – built up specifically to assist with the fit-out of the two Community Centres.

 

  1. Mylander Advertising
  Income  2016/17 Expenditure  2016/17 Outstanding Income £
Year to date £2,630.00 £5,419.00 £45.00

 

Outstanding

Aug 2016 Total
John Tokely £45.00 £45.00

 

  1. Neighbourhood Plan Grant
Original Grant Total £20,000.00
Less Request No 01 £576.00
Less Request No 02 £3,634.91
Less Request No 03 £737.96
Less Request No 04 £525.00
Less Request No 05 £518.00
Less Request No 06 £47.00
Less Request No 07 £500.00
Less Request No 08 £180.00
Less Request No 09 £381.00
Grant Remaining £12,900.13

 

080-16/17     To consider and possibly resolve to purchase a poppy wreath for Remembrance Sunday (max cost £25)

It was resolved to purchase a poppy wreath for Remembrance Sunday (max cost £25)

Proposed: Cllr Hewitt                              Seconded: Cllr Dickinson        (Unanimous)

081-16/17     To consider and possibly resolve to recommend the proposed 2017 meetings dates for adoption by full Council

It was resolved to recommend the proposed 2017 meetings dates for adoption by full Council

Proposed: Cllr Hewitt                              Seconded: Cllr Jay                   (Unanimous)

082-16/17     To consider and possibly resolve to recommend the proposed 2017/18 Budget/Precept for adoption by full Council

It was resolved to recommend the proposed 2017/18 Budget/Precept for adoption by full Council

Proposed: Cllr Hewitt                              Seconded: Cllr D Clouston      (Unanimous)

083-16/17     To consider and possibly resolve to update the 2016/17 Action Plan

It was resolved to update the 2016/17 Action Plan

Proposed: Cllr Hewitt                              Seconded: Cllr D Clouston      (Unanimous)

084-16/17     To consider and possibly resolve to update the 2016/21 Business Plan

It was resolved to update the 2016/21 Business Plan

Proposed: Cllr Hewitt                              Seconded: Cllr D Clouston      (Unanimous)

085-16/17     Date of next meeting – 8th December 2016, 7.30pm @ 101 Nayland Road

The meeting closed at 20.50.

Cllr Pete Hewitt …………………………………………………..

Chairman

Exclusion of Press & Public – Having regard to the confidential nature of the following business proposed to be transacted to exclude the Press and Public pursuant to Section 1 of the Public Bodies (Admission to Meetings) Act 1960

086-16/17     To discuss any staffing issues – There were no issues to discuss

The meeting closed at 20.51.