Minutes 12th January 2017

Resources, Policy & Strategy Committee

Minutes of the Myland Community Council Resources, Policy & Strategy Committee Meeting held on Thursday 12th January 2017, 7.30pm @ Myland Community Council Office, 101 Nayland Road, Colchester, CO4 5EN

Present: Cllr Pete Hewitt (Chair)
Cllr Richard Beauchamp
Cllr David Clouston
Cllr Jean Dickinson
Cllr Carolyne Hurst
Cllr Alison Jay
Cllr David King

The Clerk

There were no members of the public in attendance.

087-16/17 Apologies

Apologies were received and accepted from Cllr Jean Dickinson.

088-16/17 Declarations of Interest

There were none.

089-16/17 Have Your Say

There were no members of the public in attendance.

090-16/17 Minutes of the meeting held on 10th November 2016 to be approved as a true record and signed by the Chairman

The minutes of the meeting of the RP&S Committee held on the 10th November 2016 were approved as a true record and signed by the chairman.

Proposed: Cllr Hewitt Seconded: Cllr D Clouston (3 For: 4 Abstentions)

091-16/17 Update on progress of resolutions made at the last meeting

Item 80 – the poppy wreath was purchased and laid at the War Memorial on Remembrance Sunday.

Item 81 – the proposed 2017 meetings dates were adopted by full Council 30th November 2016

Item 82 – the proposed 2017/18 Budget/Precept was adopted by full Council 30th November 2016

Item 83 – the 2016/17 Action Plan was updated.

Item 84 – the 2016/21 Business Plan was updated.

092-16/17 Report from Responsible Financial Officer (as of 31st November 2016)

a) Budget monitoring

Budget YTD Forecast Total Actuals Variance
£ £ £ £
Total Income 119,028.00 114,597.10  119,404.99  17,416.99
           119,404.99
Staff Costs 52,000.00 39,000.00   37,523.50 14,476.50
Loan Interest 12,338.00 12,338.32 12,338.32         0.32
Building & Mtce 4,000.00 3,000.00 3,065.90       934.10
Office Equipment 3,000.00 2,250.00     1,883.05   1,116.95
Mylander 12,000.00 9,000.00   8,029.00 3,971.00
Street Furniture & Mtce 3,000.00 2,250.00 1,220.94    1,779.06
Meetings 600.00 450.00      266.36      333.64
Training Courses 1,200.00 900.00       277.90      922.10
Fees & Subscriptions 2,500.00 1,875.00 2,183.52       316.48
Community  Funding 4,000.00 3,000.00 3,950.48          49.52
Other Costs 4,000.00 3,000.00       340.84 3,659.16
Contingency Fund 6,000.00 4,500.00               –   6,000.00
Projects Fund 34,210.00 25,657.50 15,376.00 18,834.00
Expenditure Total 138,848.00 107,220.82 86,455.81 52,392.19
VAT – Reclaimable      791.04
Total Including VAT 87,246.85

b) Bank Account balances

Account Total Explanation
Community Account £72,808.04 Working current account
Tracker Account £50,869.12 Revenue reserves – set at approx six months operating costs.
Community Centre Account £22,559.15 Capital reserves – specifically for the two Community Centres.
  1. Mylander Advertising
  Income  2016/17 Expenditure  2016/17 Outstanding Income £
Year to date £3,470.00 £8,029.00 £625.00

 

Received – to be paid into account in January – £175.00

Outstanding

Aug 2016 Nov 2016 Total
John Tokely £45.00 £45.00
Aladdins £130.00
Buxton Plumbing £70.00
M & K Gardens £70.00
Mayne Vets £45.00
TDT £45.00
TOTAL £45.00 £405.00 £450.00

 

When all outstanding paid Total Income will be:     £4,095.00

  1. Neighbourhood Plan Grant
Original Grant Total £20,000.00
Grant Remaining £12,900.13

093-16/17    To discuss future RFO reports and information required

Deferred.

094-16/17     To discuss Cllr Stewart’s paper “Myland Council Planning & Development Committee – the future”

Deferred.

095-16/17     To consider and possibly resolve to update the 2016/17 Action Plan

It was resolved to update the 2016/17 Action Plan

Proposed: Cllr Hewitt                              Seconded: Cllr D Clouston      (Unanimous)

096-16/17     To consider and possibly resolve to update the 2016/21 Business Plan

There were no updates to the 2016/21 Business Plan

097-16/17     To discuss the 2017/18 Action Plan

Deferred.

098-16/17     Date of next meeting – 2nd March 2017, 7.30pm @ 101 Nayland Road

Cllr Pete Hewitt …………………………………………………..

Chairman

Exclusion of Press & Public – Having regard to the confidential nature of the following business proposed to be transacted to exclude the Press and Public pursuant to Section 1 of the Public Bodies (Admission to Meetings) Act 1960

099-16/17     To consider and possibly resolve to recommend to full Council that the Street Officer pay is increased from April 2017 in line with Government minimum living wage

It was proposed that the resolution be amended to: To consider and possibly resolve to ask full Council to note that the Street Officer pay will be increased from April 2017 in line with Government minimum living wage

Proposed: Cllr Hewitt                  Seconded: Cllr Hurst                           (Unanimous)

To consider and possibly resolve to ask full Council to note that the Street Officer pay will be increased from April 2017 in line with Government minimum living wage

Proposed: Cllr Hewitt                  Seconded: Cllr Hurst                           (Unanimous)

100-16/17     To discuss any staffing issues

Deferred.

The meeting closed at 20.18.