Minutes 13th July 2017

Resources, Policy & Strategy Committee

Minutes of the Myland Community Council Resources, Policy & Strategy Committee Meeting held on Thursday 13th July 2017, 7.30pm @ Myland Community Council Office, 101 Nayland Road, Colchester, CO4 5EN

Present:        Cllr Pete Hewitt (Chair)

Cllr Richard Beauchamp

Cllr David King

The Clerk

There were no members of the public in attendance.

030-17/18     Apologies

Apologies were received and accepted from Cllr Jay.

031-17/18     Declarations of Interest

There were none.

032-17/18     Have Your Say

There were no members of the public in attendance.

033-17/18     Minutes of the meeting held on 1st June 2017 to be approved as a true record and signed by the Chairman

The minutes of the meeting of the RP&S Committee held on the 1st June 2017 were approved as a true record and signed by the chairman.

Proposed: Cllr Hewitt                               Seconded: Cllr Beauchamp                 (Unanimous)

034-17/18     Update on progress of resolutions made at the last meeting

Items 023 and 025 – Now Items 036 and 037 (Note: Community Improvement Plan now named Community Action Plan).

Item 024 – Finance spreadsheets amended to reflect virement.

035-17/18     Report from Responsible Financial Officer (Up to 30th June 2017)

  1. Budget monitoring

See appendix 1

  1. Bank Account balances
Account Total Explanation
Community Account £96,834.77 Working current account
Tracker Account £50,869.12 Revenue reserves – set at approx six months operating costs.
Community Centre Account £22,559.15 Capital reserves – specifically for the two Community Centres.

 

  1. Mylander Advertising

 

Expenditure £2,342.00 Printing
£232.00 Delivery
£70.00 Honorarium
Expenditure: £2,644.00
 
Income: £1,245.00
Outstanding
Aladdins Nov-16 £130.00
John Tokeley May-17 £45.00
Will Quince May-17 £130.00
Total Outstanding £305.00

 

  1. Neighbourhood Plan Grant

 

Original Grant Total £20,000.00
Grant Remaining £12,905.13

 

036-17/18     To consider and possibly resolve to vire funds from the Community (current) Account to the Community Centres Account

It was resolved to vire £15,000 from the Community (current) Account to the Community Centres

Proposed: Cllr Hewitt                  Seconded: Cllr King                             (Unanimous)

037-17/18     To consider and possibly resolve to agree the MCC Community Action Plan 2017/18

It was resolved to agree the MCC Community Action Plan 2017/18

Proposed: Cllr Hewitt                  Seconded: Cllr King                             (Unanimous)

038-17/18     To consider and possibly resolve to recommend to full Council the adoption of the MCC Community Action Plan 2017/18

It was resolved to recommend to full Council the adoption of the MCC Community Action Plan 2017/18

Proposed: Cllr Hewitt                  Seconded: Cllr King                             (Unanimous)

039-17/18     To discuss the MCC Five Year Financial Plan

Deferred, pending Community Action Plan.

040-17/18     Review MCC Business Plan

Deferred, pending reformatting.

041-17/18     Review MCC Action Plan

Deferred, pending Community Action Plan.

042-17/18     To discuss the possible need for an MCC Editorial Policy
Deferred, pending review of existing policies.

043-17/18     To consider and possibly resolve to agree Community Funding requests

The following Community Funding requests were agreed:

Lexden Ward                                           £500.00

MakeLunch Myland                                 £150.00

Colchester Villa Youth Football Club       £416.95

Proposed: Cllr Hewitt                  Seconded: Cllr King                             (Unanimous)

044-17/18     Date of next meeting – 24th August 2017, 7.30pm @ 101 Nayland Road

Cllr Pete Hewitt …………………………………………………..

Chairman

The meeting closed at 20.45.

Exclusion of Press & Public – Having regard to the confidential nature of the following business proposed to be transacted to exclude the Press and Public pursuant to Section 1 of the Public Bodies (Admission to Meetings) Act 1960

045-17/18     To discuss any staffing issues

No issues.

The meeting closed at 20.47.