Resources, Policy & Strategy Committee
Minutes of the Myland Community Council Resources, Policy & Strategy Committee Meeting held on Thursday 1st June 2017, 7.30pm @ Myland Community Council Office, 101 Nayland Road, Colchester, CO4 5EN
Present: Cllr Pete Hewitt (Chair)
Cllr Richard Beauchamp
Cllr David Clouston
Cllr Alison Jay
Cllr David King
The Clerk
There were no members of the public in attendance.
015-17/18 Election of Chairman
Cllr Pete Hewitt Proposed: Cllr Clouston Seconded: Cllr King (Unanimous)
Cllr Pete Hewitt was elected Chairman unopposed.
016-17/18 Election of Vice-Chairman
Cllr David King Proposed: Cllr Hewitt Seconded: Cllr Clouston (Unanimous)
Cllr David King was elected Vice-Chairman unopposed.
017-17/18 Apologies
No apologies were received.
018-17/18 Declarations of Interest
There were none.
019-17/18 Have Your Say
There were no members of the public in attendance.
020-17/18 Minutes of the meeting held on 20th April 2017 to be approved as a true record and signed by the Chairman
The minutes of the meeting of the RP&S Committee held on the 20th April 2017 were approved as a true record and signed by the chairman.
Proposed: Cllr Jay Seconded: Cllr Beauchamp (4 For: 1 Abstention)
021-17/18 Update on progress of resolutions made at the last meeting
Item 007 – The Clerk said the Assistant Clerk was obtaining quotes for the Hi-vis waistcoats
Items 008 to 011 – The Chairman said the MCC Action Plan and Business Plan had both been adopted by full Council at the Annual Meeting of the Council.
022-17/18 Report from Responsible Financial Officer (Up to 31st May 2017)
- Budget monitoring
| Budget £ | YTD Budget | YTD Actual | YTD Variance | Year End Varience | |
| Income | 130,444.45 | 63,297.00 | 63,382.39 | 85.39 | 67,062.06 |
| Staff Costs | 52,500.00 | 8,750.00 | 8,113.28 | -636.72 | 44,386.72 |
| Loan interest | 12,338.00 | 0.00 | 0.00 | 0.00 | 12,338.00 |
| Building & Mtce | 4,500.00 | 750.00 | 2,158.78 | 1,408.78 | 2,341.22 |
| Office Equipment | 3,500.00 | 583.33 | 366.53 | -216.80 | 3,133.47 |
| Mylander | 12,000.00 | 3,000.00 | 2,644.00 | -356.00 | 9,356.00 |
| Street furniture | 3,000.00 | 500.00 | 20.00 | -480.00 | 2,980.00 |
| Meetings | 600.00 | 100.00 | 56.32 | -43.68 | 543.68 |
| Training courses | 1,200.00 | 200.00 | 0.00 | -200.00 | 1,200.00 |
| Subscriptions | 2,500.00 | 416.67 | 100.00 | -316.67 | 2,400.00 |
| Community Fund | 4,250.00 | 708.33 | 200.48 | -507.85 | 4,049.52 |
| Other Costs | 3,000.00 | 500.00 | 0.00 | -500.00 | 3,000.00 |
| Contingency | 6,000.00 | 1,000.00 | 0.00 | -1,000.00 | 6,000.00 |
| Projects | 40,705.00 | 6,784.17 | 0.00 | -6,784.17 | 40,705.00 |
| Expenditure Total | 146,093.00 | 23,292.50 | 13,659.39 | -9,633.11 | 132,433.61 |
- Bank Account balances
| Account | Total | Explanation |
| Community Account | £108,388.11 | Working current account |
| Tracker Account | £50,869.12 | Revenue reserves – set at approx six months operating costs. |
| Community Centre Account | £22,559.15 | Capital reserves – specifically for the two Community Centres. |
- Mylander Advertising
| Expenditure | 2,342.00 | Printing | |
| 232.00 | Delivery | ||
| 70.00 | Honorarium | ||
| Expenditure: | £2,644.00 | ||
| Income: | £1,175.00 | ||
| Outstanding | |||
| Aladdins | Nov-16 | £130.00 | |
| John Tokeley | May-17 | £45.00 | |
| M&K Gardens | May-17 | £70.00 | |
| Will Quince | May-17 | £130.00 | |
| Total Outstanding | £375.00 | ||
- Neighbourhood Plan Grant
| Original Grant Total | £20,000.00 |
| Grant Remaining | £12,905.13 |
023-17/18 To consider and possibly resolve to vire funds from the Community (current) Account to the Community Centres Account
Deferred.
024-17/18 To consider and possibly resolve to vire £1,800 from the Contingency budget stream to Building & Maintenance budget stream to cover the cost of the new boiler in the MCC office
It was resolved to vire £1,800 from the Contingency budget stream to Building & Maintenance budget stream to cover the cost of the new boiler in the MCC office
Proposed: Cllr Hewitt Seconded: Cllr Clouston (Unanimous)
025-17/18 To consider and possibly resolve to agree the MCC Community Improvement Plan 2017/18
Deferred for amendments to be made.
026-17/18 To consider and possibly resolve to recommend to full Council the adoption of the MCC Community Improvement Plan 2017/18
Deferred.
027-17/18 To discuss the MCC Five Year Financial Plan
Agreed to align with the Community Improvement Plan, Cllr Jay and the Clerk will produce figures following CIP amendments.
028-17/18 Date of next meeting – 13th July 2017, 7.30pm @ 101 Nayland Road
Cllr Pete Hewitt …………………………………………………..
Chairman
The meeting closed at 20.17.
Exclusion of Press & Public – Having regard to the confidential nature of the following business proposed to be transacted to exclude the Press and Public pursuant to Section 1 of the Public Bodies (Admission to Meetings) Act 1960
029-17/18 To discuss any staffing issues
The Chairman said the Street Officers appraisal had been completed. The only issue was that his rota was getting bigger. This may have to be discussed further by RP&S.
The meeting closed at 20.22.