Minutes 1st June 2017

Resources, Policy & Strategy Committee

Minutes of the Myland Community Council Resources, Policy & Strategy Committee Meeting held on Thursday 1st June 2017, 7.30pm @ Myland Community Council Office, 101 Nayland Road, Colchester, CO4 5EN

Present:        Cllr Pete Hewitt (Chair)

                      Cllr Richard Beauchamp

Cllr David Clouston

Cllr Alison Jay

Cllr David King

The Clerk
There were no members of the public in attendance.

015-17/18     Election of Chairman

 Cllr Pete Hewitt     Proposed: Cllr Clouston     Seconded: Cllr King             (Unanimous)

Cllr Pete Hewitt was elected Chairman unopposed.

016-17/18     Election of Vice-Chairman

Cllr David King     Proposed: Cllr Hewitt     Seconded: Cllr Clouston            (Unanimous)

Cllr David King was elected Vice-Chairman unopposed.

017-17/18     Apologies

No apologies were received.

018-17/18     Declarations of Interest

There were none.

019-17/18     Have Your Say

There were no members of the public in attendance.

020-17/18     Minutes of the meeting held on 20th April 2017 to be approved as a true record and signed by the Chairman

The minutes of the meeting of the RP&S Committee held on the 20th April 2017 were approved as a true record and signed by the chairman.

Proposed: Cllr Jay                                    Seconded: Cllr Beauchamp                 (4 For: 1 Abstention)

021-17/18     Update on progress of resolutions made at the last meeting

  Item 007 – The Clerk said the Assistant Clerk was obtaining quotes for the Hi-vis  waistcoats

Items 008 to 011 – The Chairman said the MCC Action Plan and Business Plan had both been adopted by full Council at the Annual Meeting of the Council.

022-17/18     Report from Responsible Financial Officer (Up to 31st May 2017)

  1. Budget monitoring
Budget £ YTD Budget YTD Actual YTD Variance Year End Varience
Income 130,444.45 63,297.00 63,382.39 85.39 67,062.06
Staff Costs 52,500.00 8,750.00 8,113.28 -636.72 44,386.72
Loan interest 12,338.00 0.00 0.00 0.00 12,338.00
Building & Mtce 4,500.00 750.00 2,158.78 1,408.78 2,341.22
Office Equipment 3,500.00 583.33 366.53 -216.80 3,133.47
Mylander 12,000.00 3,000.00 2,644.00 -356.00 9,356.00
Street furniture 3,000.00 500.00 20.00 -480.00 2,980.00
Meetings 600.00 100.00 56.32 -43.68 543.68
Training courses 1,200.00 200.00 0.00 -200.00 1,200.00
Subscriptions 2,500.00 416.67 100.00 -316.67 2,400.00
Community Fund 4,250.00 708.33 200.48 -507.85 4,049.52
Other Costs 3,000.00 500.00 0.00 -500.00 3,000.00
Contingency 6,000.00 1,000.00 0.00 -1,000.00 6,000.00
Projects 40,705.00 6,784.17 0.00 -6,784.17 40,705.00
Expenditure Total 146,093.00 23,292.50 13,659.39 -9,633.11 132,433.61
  1. Bank Account balances
Account Total Explanation
Community Account £108,388.11 Working current account
Tracker Account £50,869.12 Revenue reserves – set at approx six months operating costs.
Community Centre Account £22,559.15 Capital reserves – specifically for the two Community Centres.

 

  1. Mylander Advertising
Expenditure    2,342.00 Printing
      232.00 Delivery
      70.00 Honorarium
Expenditure: £2,644.00
 
Income: £1,175.00
Outstanding
Aladdins Nov-16 £130.00
John Tokeley May-17 £45.00
M&K Gardens May-17 £70.00
Will Quince May-17 £130.00
Total Outstanding £375.00
  1. Neighbourhood Plan Grant
Original Grant Total £20,000.00
Grant Remaining £12,905.13

023-17/18     To consider and possibly resolve to vire funds from the Community (current) Account to the Community Centres Account

Deferred.

024-17/18     To consider and possibly resolve to vire £1,800 from the Contingency budget stream to Building & Maintenance budget stream to cover the cost of the new boiler in the MCC office

 It was resolved to vire £1,800 from the Contingency budget stream to Building & Maintenance budget stream to cover the cost of the new boiler in the MCC office

Proposed: Cllr Hewitt                  Seconded: Cllr Clouston                      (Unanimous)

025-17/18     To consider and possibly resolve to agree the MCC Community Improvement Plan 2017/18

 Deferred for amendments to be made.

026-17/18     To consider and possibly resolve to recommend to full Council the adoption of the MCC Community Improvement Plan 2017/18

 Deferred.

027-17/18     To discuss the MCC Five Year Financial Plan

 Agreed to align with the Community Improvement Plan, Cllr Jay and the Clerk will produce figures following CIP amendments.

028-17/18     Date of next meeting – 13th July 2017, 7.30pm @ 101 Nayland Road

Cllr Pete Hewitt …………………………………………………..

Chairman

The meeting closed at 20.17.

Exclusion of Press & Public – Having regard to the confidential nature of the following business proposed to be transacted to exclude the Press and Public pursuant to Section 1 of the Public Bodies (Admission to Meetings) Act 1960

029-17/18     To discuss any staffing issues

 The Chairman said the Street Officers appraisal had been completed.  The only issue was that his rota was getting bigger.  This may have to be discussed further by RP&S.

The meeting closed at 20.22.