Minutes 31st January 2018

The Minutes of the Community Council Meeting held on Wednesday 31st January 2018 at Mile End Methodist Church Hall, Nayland Road, Colchester, commencing at 7.30pm

Council Members present
Chairman: Councillor J L Stewart Yes
Vice Chairman: Councillor M Goss Yes

Councillors:
Councillor Ms. P Bacon Yes
Councillor Miss C Bailey Yes
Councillor R Beauchamp No
Councillor Mrs C Clouston Yes
Councillor D Clouston Yes
Councillor Ms de Smith Yes
Councillor J Dickson No
Councillor Mrs H Dryburgh No
Councillor A Ellis No
Councillor Ms L Gray No
Councillor A Hayman No
Councillor P Hewitt Yes
Councillor Mrs A Jay Yes
Councillor R Johnstone Yes
Councillor D King Yes

Staff Present: Assistant Clerk Katherine Kane

1 member of the public

135/17 APOLOGIES FOR ABSENCE RESOLVED: to accept apologies from Councillors
Beauchamp, Dickson, Dryburgh, Ellis and Gray.

136/17 DECLARATIONS OF INTEREST Cllr Bacon declared a personal interest in agenda item
7 as an acquaintance of Rev. Ken Chalmers.

137/17 MINUTES OF THE COMMUNITY COUNCIL MEETING HELD ON 20th December 2017
RESOLVED: to approve the minutes as a true record for signature
by the Chairman

138/17 HAVE YOUR SAY – PUBLIC PARTICIPATION
A resident asked about reporting problems regarding maintenance on the roads.
He was informed that these could be reported through the ECC website.

The resident referred to the death of Dr John Parker who he felt had been a fine
colleague to work with.

139/17 COMMUNITY ENGAGEMENT COMMITTEE
Chairman It was RESOLVED (unanimously) to elect Councillor Bailey as Chair of the Community Engagement Committee
Vice Chair It was RESOLVED (unanimously) to elect Cllr de Smith as Vice-Chair of the
Community Engagement Committee

140/17 CO-OPTION TO THE COMMUNITY ENGAGEMENT COMMITTEE
It was RESOLVED (by secret ballot) to co-opt Mrs Jean Dickinson as a non-voting
member of the Community Engagement Committee.

Cllr Goss left the meeting.

141/17 CO-OPTION TO THE COMMUNITY ENGAGEMENT COMMITTEE
It was RESOLVED (by secret ballot) to co-opt Rev. Ken Chalmers as a non-voting
member of the Community Engagement Committee.

142/17 MINUTES OF COMMITTEE MEETINGS
The receipt of the minutes of the following committee meetings was formally
acknowledged:
a) Planning and Development Policy Committee: meeting held 3 January 2018
b) Resources, Planning and Strategy Committee: meeting held 18 January 2018
i) Resolved: (unanimously )to approve 8 additional hours payment for
The Assistant to the Clerk to the Council for extra hours worked for the
weeks beginning 15th and 22nd January 2018

Cllr Goss rejoined the meeting.

c) Community Engagement Committee: meeting held 17 January 2018
i) RESOLVED: to approve The Terms of Reference of the Community
Engagement Committee as presented.

143/17 PERSONNEL SUB-COMMITTEE
In accordance with Standing Orders it was RESOLVED: (unanimously) as follows:

i. the place, notice requirements and quorum for a meeting of the
sub-committee would be 101 Nayland Road, Colchester CO4 5EN,
the notice requirements would be as for a committee meeting
according to
Standing Orders, and the quorum would be three.
ii. the public would not be able to participate at a meeting of the
sub-committee;
iii. the public and press would not be permitted to attend the meetings
of the sub-committee

144/17 CLERK’S REPORT
The Assistant Clerk reported as follows:
the office refurbishment was progressing well.
thanks received from Myland Primary School for the grant of £250 towards their
Year 6 trip to Whitby.

145/17 FORMER SEVERALLS HOSPITAL WAR MEMORIAL
It was RESOLVED that this Council, accept ownership, care, protection and all
future maintenance costs of the War Memorial within the former Severalls
Hospital site under powers afforded them by section 1 War Memorials
(Local Authorities Powers) Act 1923 and that the same conditions of
management as apply to other memorials in the Council’s care apply to this
memorial

146/17 WARD AND COUNTY COUNCILLOR REPORTS
a) Cllr Goss reported that he had attended the appeal hearing for
Gladman’s application in Bakers Lane, which was just outside the parish,
but covered under the NP. He said there was a strong case against
development. Essex Highways had not objected to the scheme but it was an
unallocated site in CBC’s Local Plan and not referenced in the Neighbourhood
Plan. He said the outcome was now awaited.

147/17 REPORTS FROM MEMBERS
a) The report from the Chairman had been circulated. He added that he had
been interviewed by BBC Essex regarding the Nayland Road bus gate and
had expanded this to discuss the traffic issues in North Colchester.
The Chairman reported on attendance at a briefing on the Northern
Gateway Project, with Councillors Hewitt and Johnstone and notes from the
briefing will be circulated.
b) Reports from Working Groups were received and the written report from
Cllr Hewitt was noted.
c) Cllr C Clouston apologised for the late delivery of the Mylander to the
Printer. Councillor Clouston advised that advertising was down and articles
were difficult to source, and suggested that consideration should be given to
whether this newsletter continued in its present form.
d) Other matters raised by councillors as follows:
It was suggested that the sports survey should be re-visited to obtain the
Community’s views.
The Methodist Church are unable to take the stained glass Windows but other
options are being explored.
It was reported that the Boxing Day Walk had been very successful and
there had been good attendance at the Parish Halls for refreshments
afterwards.
Colchester Cycling Campaign have issued a formal objection to ECC’s
A133 traffic scheme, following the Ombudsman’s report on the Mile End
Road shared use path.
A brief discussion ensued regarding homelessness in the borough, a matter
outside of the remit of this Council. Colchester Borough Councillor Goss gave
background information about the multi-agency approach employed to deal
with these issues across the Borough.
Cllr Bacon advised that she was looking at possible community links with
Dementia Friends, Beacon House and Colchester Night Shelter.

148/17 PAYMENT OF INVOICES
RESOLVED: to approve the list of payments for January 2018 totalling £3566.43
as follows:

CNG Power 144.98 6.9 138.08 Gas
Opus Energy 22.29 1.06 21.23 Electric
Whitebarn IT 1065.84 177.64 888.2 New Office IT/WI-FI
Mr D King 21.75 21.75 Stationery expenses
Mr J Stewart 6 6 Re-imbursement office mugs
Platypus Services 1324.49 1324.49 Office painting
Mr J Stewart 100 100 Chairman’s Allowance
Complete Flooring 588 588 Office flooring
MR. M K Moore 100 100 Window Cleaning/Gutter repair
Mile End Methodist Church 23 23 Meeting fee
K Kane 45 45 Office cleaning
Zen Internet 90.4 15.07 75.33 Superfast Broadband set up
Copy IT Digital Solutions 34.68 5.78 28.9 Photocopy charges

149/17 TIME AND DATE OF NEXT MEETING
Wednesday 28th February 2018 at 7.30pm at Mile End Methodist Church Hall
Nayland Road Mile End Colchester.