Minutes of Community Engagement Committee – January 2019

Minutes of the Myland Community Council Community Engagement Committee Meeting held on 21st January 2019, 7.30 pm @ 101 Nayland Road, Mile End Road, Colchester, CO4 5EN

Present: Cllr Clare Bailey (Chair)
Cllr Pauline Bacon
Cllr Marina de Smith
Cllr Robert Johnstone

The Clerk

49-18/19 Apologies for Absence
Apologies were received and accepted from Cllr Johnstone.

50-18/19 Declarations of Interest – Councillors to declare individually any interests they may have in the items on the agenda.
There were no declarations of interest.

51-18/19 Have Your Say – Members of the public can comment on any item on the agenda
There were no comments.

52-18/19 To agree as a true record the minutes of the meeting held on 19th November 2018
The minutes of the meeting held on 19th November 2019 were agreed unanimously to be a true record and signed by the Chairman.

53-18/19 Noticeboards
a) To agree a policy for Noticeboards for recommendation to full Council
It was agreed unanimously to recommend the policy as circulated to full Council for adoption.

b) To agree to purchase a replacement door for the noticeboard on New Braiswick Park (details circulated prior to the meeting)
It was agreed unanimously to purchase the replacement door for the noticeboard on New Braiswick Park.

54-18/19 Fete
a) To discuss the 2019 Fete

Cllr de Smith said the process of contacting stallholders had begun. She said Temme English had agreed to provide the advertising boards and would donate £10 for each one displayed.

Cllr Johnstone confirmed the Colne Endeavour band would attend.
b) To agree to purchase a gazebo for use at the Fete (details circulated prior to the meeting)

This item was deferred until February.

c) To agree to purchase spikes and tape for the purposes of marking safe areas for members of the public (details circulated prior to the meeting)

It was agreed unanimously to purchase spikes and tape for the purposes of marking safe areas for members of the public.

d) To agree to investigate the purchase of new banners

Cllr de Smith had looked at the cost of banners and said she would bring full details to the February meeting for agreement.

55-18/19 To consider the proposal for employing an Editor/Advertising Officer and agree any
recommendations to the Resources, Policy and Strategy Committee for consideration

The Committee considered the proposals and had nothing further to add.

56-18/19 To discuss a Spring Clean for Myland and agree any action necessary

Cllr Johnstone said he would look into this and bring to the February meeting. It was agreed that a Spring Clean for Myland would be a good idea.

57-18/19 To agree the date, time and place of the next meeting.
The next meeting will be held on Monday 18th February 2019, at 7.30pm at the MCC Office, 101 Nayland Road, Colchester CO4 5EN.

Signed_____________________________________________