Minutes of Council meeting – 27 March 2019

Minutes of the meeting of the Community Council held on Wednesday 27thMarch 2019, 7.30pm, at Mile End Methodist Church Hall, Nayland Road, Colchester.



Cllr Pete Hewitt (Chairman)                                           Yes

Cllr Martin Goss (Vice-Chairman)                                   Yes

Cllr Pauline Bacon                                                         No

Cllr Clare Bailey                                                             Yes

Cllr Richard Beauchamp                                                Yes

Cllr Stewart Calver                                                        Yes

Cllr Catherine Clouston                                                  Yes

Cllr David Clouston                                                        No

Cllr Marina de Smith                                                     Yes

Cllr John Dickson                                                           No

Cllr Alan Hayman                                                          Yes

Cllr Alison Jay                                                                Yes

Cllr Robert Johnstone                                                    Yes

Cllr David King                                                               Yes

Cllr John Stewart                                                           No


The Clerk


There were no members of the public present.


113-18/19        To receive apologies for absence

To consider apologies for absence and confirm acceptance of those apologies.


Apologies were received from Cllrs Pauline Bacon, David Clouston, John Dickson and John Stewart, and acceptance of those apologies was confirmed.


114-18/19        Declarations of Interest


There were no Declarations of Interest.


115-18/19        Minutes of the Community Council Meeting held on 27thFebruary 2019

To approve the minutes as a true record for signature by the Chairman (previously circulated)


The minutes of the meeting held on 27thFebruary 2019 were approved as a true record and signed by the Chairman.


Proposed: Cllr Goss                   Seconded: Cllr Beauchamp        (10 For; 1 Abstention)


116-18/19        Have Your Say – Public Participation

There were no comments.


117-18/19        Minutes of Committee Meetings

To formally acknowledge receipt of the minutes of the following committee meetings:

  1. Planning and Highways Committee – meeting held on 6thMarch 2019
  2. Resources, Policy and Strategy Committee – no minutes to receive
  3. Community Engagement Committee – no minutes to receive


Receipt of the minutes of the meeting of the Planning and Highways Committee held on 6thMarch 2019 was acknowledged.


118-18/19        To receive the Clerk’s Report


The Clerk said she had had notification from Heelis and Lodge that they would be prepared to undertake this year’s internal audit of MCC’s accounts.


119-18/19        To receive the Ward and County Councillors’ Reports


Cllr Goss said he was aware of several appeals from residents regarding allocation of secondary school places. He said the problem was not just of capacity but also the added issue of free schools and academies. He said last year many Myland children had been offered Philip Morant and St Benedict’s, but this year it had been the Colchester Academy, which was four miles away.


120-18/19        Reports from Members

To receive the following reports:

  1. Report from Chairman


The following report was received from the Chairman:


“May Elections

For those intending to stand for election and have not yet taken in their nomination forms may I suggest you do so soon and not leave it till the last minute.

Mill Road Village Green & Rugby Club

Following last month’s meeting MCC & CBC have agreed the next best step would be to firm up arrangements for the transfer of the village green area to MCC. A meeting is planned for early April. No further meetings will take place on the Rugby Club building until a formal survey takes place. The next meeting is likely to be early May. The planning application for the residential and other aspects of the site is expected any day now.

Chesterwell Neighbourhood Hub

Although interest has been registered for some of the retail units no firm bid currently exists for the supermarket site. Essex Education confirms that the schools element remains for the secondary school as 2021 and the primary school as 2023. The neighbourhood hub aspect of the site is reviewed at every liaison meeting with the developers i.e. every 6 weeks or so.   

Chesterwell Wood

The wood management plan has been obtained and a review of the wood confirms that the work undertaken aligns with the plan. Whilst it is true a number of trees have been removed some have only been pollarded and many still remain. New trees within the wood area are due for planting this month. It is regrettable that currently the woods look starkly different but they will benefit in the end and once the remaining trees and new ones start leafing up it will quickly begin to look better. 

Fords Lane Pavilion

CBC has been approached regarding the suggestion that the pavilion should be lit up following a recent serious assault in the vicinity. They met with the Police’s, Crime Prevention Tactical Advisor and Designing Out Crime Officer at Mile End Sports Ground.  They looked around the exterior of the pavilion, and their initial thoughts were that having outside floodlights on sensors would not be a good idea. People may be drawn to the lights, rather than keeping them away.  If the lights kept coming on for example by the wildlife going backwards, and forwards residents may not pay much attention to the lights. The suggested way forward would be to actually turn of the lights round the building at night, leaving the place in total darkness.  If people were there at night, and used their telephone lights, this may draw local residents attention more, that there is anti-social behaviour going on.

Fords Lane Speeding

All Football Leagues using Fords Lane have been contacted to remind their clubs that there are speed limits through Chesterwell and Fords Lane is a public footpath and drivers must take due care and attention to this. We have been assured Clubs will be advised.

Myland and Braiswick Neighbourhood Plan

The Plan update has been copied to all Cllrs. Since then: MCC has received the latest Air Quality figures for Mill Road and Bergholt Road and these continue to register below the danger mark: Essex Highways have been invited to open a dialogue with MCC to discuss the future sustainability of Myland’s road network: It is noted that although the Chesterwell schools planning programme remains on track a number of Myland parents are very unhappy at the offers received for secondary placement later this year. This has been taken up by our County Cllr Anne Turrell.”


  1. Reports from Working Groups


Cllr Johnstone said that the Myland Access Group had met that morning to discuss the Great British Spring Clean. He said they had fixed two dates: 10thApril 2019 to litter pick down Hakewill Way and possibly FP54, and 21stApril 2019 to litter pick from the War Memorial along FP41.

Cllr Hewitt said that the Neighbourhood Plan Group had reviewed the Plan, and that the results of this review had been circulated.


  1. Reports from Councillors


Cllr C Clouston said she had attended the recent Planning Liaison meeting between MCC and CBC which had been very interesting. She said that however she had been disappointed that senior CBC officers had waited until that morning to advise that they would not be attending. She said this was unprofessional. She said she and Cllr Hewitt had had an interesting discussion with the Planning Officer who had attended.


She said she would like to draw attention to “Together We Grow” which was an initiative based in Highwoods Country Park. She said this was something MCC should support.


Cllr King said he and Cllr Hewitt had walked around the parish in aid of Greening the Parish, to look at areas which would benefit from attention.


He said Trees for Years had taken place on 9thMarch and had been a huge success.


Cllr Hayman referred to an article he had written for the Gazette about his experience with the lack of help he had had from Rowan House over the upcoming elections. He said those who were not computer-literate, or did not have access to such facilities could easily be given the run-around.


Cllr Clouston said she had been in contact with Sarah Cheek at CBC who had been extremely helpful and efficient.


Cllr Johnstone said he had experienced similar problems with Rowan House and that this was not acceptable. He said he had copies of the nomination forms.


Cllr de Smith referred to Trees for Years and said 250 people had attended and all plants had gone. She thanked Mr Paul Horwood who had helped out.


She said the Community Engagement Committee would be consulting with residents on the siting of the “Lest We Forget” bench through the website and the Mylander. She said the Committee was also considering the use of the office as a collection point for a local charity.


Cllr Beauchamp referred to a recent incident where he had counted eleven flashing lights on a CBC vehicle, in broad daylight with excellent visibility. He said he would like to inform the Council that he had decided not to stand for election to the Council in May.


The Chairman said he would like to thank Cllr Beauchamp for all his input over the years, and for letting everyone know his intention.


Cllr King referred to problems with his MCC email and said he believed the elections should be publicised on MCC’s website.


121-18/19        Finance and Payments


To confirm approval of invoices received and paid and to consider approval of other invoices.


Invoices received and paid were approved, and other invoices were approved, as set out below.


List of payments for approval – 27.3.19
Various Staff costs – March £2,604.58
CNG Utilities – Gas £97.57
Opus Energy Utilities – Electricity £24.61
M & K Gardens Office – Gardening £70.00
MKM Cleaning Solutions Office – Windowcleaning £24.00
Clear Business Utilities – Telephone £24.66
Anglian Water Business Utilities – Water £47.56
Sharp Photocopier – January £80.32
Zen Internet Ltd Broadband £31.86
Sharp Photocopier – March £62.77
Total £3,067.93



Proposed: Cllr Goss                   Seconded: Cllr Johnstone                      (Unanimous)


122-18/19        Date and Time of Next Meeting: Wednesday 24thApril 2019, 7.30pm at the Mile End Methodist Church Hall, Nayland Road, Colchester CO4 5ET.


123-18/19        Exclusion of the Press and Public


Having regard to the confidential nature of the business proposed to be transacted, to agree to exclude the Press and Public pursuant to Section 1 of the Public Bodies (Admission to Meetings) Act 1960.


Having regard to the confidential nature of the business proposed to be transacted, it was agreed to exclude the Press and Public pursuant to Section 1 of the Public Bodies (Admission to Meetings) Act 1960.


Proposed: Cllr Hewitt                Seconded: Cllr Goss                               (Unanimous)


124-18/19        To discuss and possibly agree to offer the honorary Freedom of Myland to a nominated candidate.


It was agreed to offer the honorary Freedom of Myland to the candidate nominated by Cllr Hayman.


Proposed: Cllr Hayman              Seconded: Cllr Goss                   (10 For; 1 Abstention)





Chairman’s signature______________________________________________________