Minutes of Resource, Policy & Strategy Committee – 3 January 2019

Minutes of the Myland Community Council Resources, Policy & Strategy Committee held on Thursday 3rd January 2019, 7.30pm @ 101 Nayland Road, Mile End Road, Colchester, CO4 5EN

Present: Cllr David King (Chair)

Cllr Richard Beauchamp

Cllr D Clouston

Cllr Pete Hewitt

Cllr Alison Jay

The Clerk

65-18/19 Apologies – to receive and accept

There were no apologies to receive.

66-18/19 Declarations of Interest – Councillors to declare individually any interests they may have in the items on the agenda.

There were no Declarations of Interest.

67-18/19 Have Your Say

There were no comments.

68-18/19 Minutes of the meeting held on 5th November 2018 to be approved as a true record and signed by the Chairman

The minutes of the meeting held on 5th November 2018 were unanimously approved as a true record and signed by the Chairman.

69-18/19 To receive the report from the Responsible Financial Officer.

The Clerk confirmed the bank balances on 3rd January 2019 as follows:

* Community Account £58,382.25

* Premium Account £93,935.63

* Community Centres Account £72,693.14

She said confirmation of figures for 2019/20 had now been received from Colchester Borough Council. The precept for a Band D property would be £24.54, a very slight

reduction on 2018/19, in line with figures envisaged during the budget/precept discussions.

70-18/19 To consider the request from Councillor Martin Goss for funding for a defibrillator and agree any amounts to be paid

It was unanimously agreed to pay the electrician’s costs for the defibrillator as circulated prior to the meeting.

Cllr Jay said it was important to ensure defibrillators were in the right place and necessary.

Cllr Hewitt said that for the future a paper detailing location and necessity for a defibrillator would be required before MCC would consider funding.

Cllr Clouston said defibrillators were effective more when used by people who knew what they were doing. He said more should only be considered if there was a proper business case.

71-18/19 To discuss scoping for Greening the Parish

The following points were made:

* The footpath opposite the Bedford Road/Mill Road junction and the footpath from New Braiswick Park to the station should be added to the Register of Green Spaces.

* Parts of the parish that were not already green should also be considered.

* Obtaining best value would indicate targeting improvements in the busier parts of the parish, such as Turner Road and Mill Road. Northfields was also suggested.

* Prevention of damage to posts and fences should be added to the scope of the project.

* The characteristics of companies who already undertake this type of work for local authorities should be considered.

* Very important to think of a four or five year plan for the project.

Cllr King said a design brief was now required rising out of:

* looking at the needs of the parish;

* looking at the aims for the project and;

* a solid proposition for a start with the funding already available.

He said the Community Garden could be encompassed within this project.

Cllr King also said he was comfortable with putting forward a case for paying for consultancy fees for a 5 year plan as an effective use of MCC’s resources.

The Clerk said she would begin work on:

* contacting CBC on necessary permissions;

* investigating potential suppliers and

* contacting CBC to arrange a meeting if possible for advice.

72-18/19 To consider the proposed employment of an editor for the Mylander and agree proposals to be discussed with the Community Engagement Committee

The paper by Cllr King had been circulated. It was agreed that the time requirement should be expressed in hours rather than days, and that under the Personal Specification Summary “Good writing skills” should be essential rather than desirable.

It was agreed that the Clerk would make these changes and forward to Cllr Hayman to ask for his advice on competitive pay rate and the best place to advertise the post.

It was agreed that the Chairman of the Community Engagement Committee would be kept informed of the process.

73-18/19 To consider and agree the schedule of meetings for the remainder of the municipal year

Meeting dates were agreed as follows:

Tuesday 19th February 2019

Wednesday 20th March 2019

Tuesday 23rd April 2019.

74-18/19 Date of next meeting – Tuesday 19th February 2018, 7.15pm, at the MCC Office, 101 Nayland Road, Colchester CO4 5EN.

The meeting closed at 8.48pm.

Councillor David King ……………………………………………………….. Chairman