Minutes of Resource, Policy & Strategy Committee – 5th November 2018

Resources, Policy & Strategy Committee

 

Minutes of the Myland Community Council Resources, Policy & Strategy Committee held on Wednesday 5th November 2018, 7.30pm @ 101 Nayland Road, Mile End Road, Colchester, CO4 5EN

 

Present:        Cllr David King (Chair)

                         Cllr Richard Beauchamp

                          Cllr D Clouston

                          Cllr Pete Hewitt

                          Cllr Alison Jay

                          The Clerk to the Council

 

RP55/18       Apologies – to receive and accept

                      There were no apologies received.

 

RP56/18       Declarations of Interest

                     There were no Declarations of Interest.

 

RP57/18       Minutes of the meeting held on 15th October 2018 to be approved as a true record and signed by the Chairman

                      It was resolved to approve the minutes of the meeting held on 15th October 2018 as a true record and they were signed by the Chairman.

 

RP58/18       Public Participation

                      There were no comments.

 

RP59/18       To agree a draft budget for 2019/20 for recommendation to full Council.

 

                      The draft budget was discussed line by line. It was agreed that the Clerk and Cllr Jay would consolidate the figures following the meeting and circulate to all members of the committee (attached as Appendix A to these minutes). It was also agreed that the precept could be held at the 2018/19 level by using reserves. The reserves held for the proposed Community Centres should be held at £73,000.

 

The following points were noted:

  • Cllr Hewitt said he would clarify the position regarding the £12,905 held for the Neighbourhood Plan with CBC.
  • £20,000 allocated to Green Your Parish included scoping, initial set-up costs, and maintenance costs for the 2019/20 year.
  • The website has been paid for from the 2018/19 budget and minimal costs are envisaged for the future.
  • The budget for community events should be increased to £10,000 and allocated to the Community Engagement Committee, giving scope for larger events to be held.
  • Ongoing costs for the Village Green should be considered.

 

It was agreed that the draft budget would be recommended to full Council at the meeting to be held on Wednesday 28th November 2018.

 

Proposed: Cllr King                      Seconded: Cllr Beauchamp                 (Unanimous)

 

 

RP60/18       To note the current reserves position.

 

The current reserves position was noted.

 

RP61/18       To consider and possibly agree a draft precept demand for 2019/20 for recommendation to full Council.

 

It was agreed to recommend to full Council that the precept should be held at the 2018/19 level.

 

Proposed: Cllr King                      Seconded: Cllr Beauchamp                 (Unanimous)

 

RP62/18       To agree to pay the annual subscription for MakeLunch at a cost of £240.

 

                      It was agreed to pay the annual subscription for MakeLunch at a cost of £240.00.

 

Proposed: Cllr Jay                        Seconded: Cllr Hewitt                         (Unanimous)

 

RP63/18       To agree a grant of £100 to Neighbourhood Watch for the purchase of 20 Neighbourhood Watch signs.

 

                      A grant of £100 to Neighbourhood Watch for the purchase of 20 Neighbourhood Watch signs was agreed, subject to receipt of all necessary information.

 

Proposed: Cllr King                      Seconded: Cllr Hewitt                         (Unanimous)

 

 

RP64/18       Date of next meeting – Monday 10th December 2018, 7.30pm, at the MCC Office, 101 Nayland Road, Colchester CO4 5EN.

 

 

Councillor David King ……………………………………………………….. Chairman

 

List of abbreviations Cllr – Councillor NGUAE – North Growth Urban Area Extension
CBC – Colchester Borough Council NP – Neighbourhood Plan
CIL – Community Infrastructure Levy NEPP – North Essex Parking Partnership
ECC – Essex County Council PRoW – Public Right of Way
LHP – Local Highways Panel S106 – Section 106 of Town & Country Planning Act ‘90
LP – Local Plan SPD – Supplementary Planning Document
MCC – Myland Community Council