Minutes of the Council meeting – 24 April 2019

Minutes of the meeting of the Community Council held on Wednesday 24thApril 2019, 7.30pm, at Mile End Methodist Church Hall, Nayland Road, Colchester.



Cllr Pete Hewitt (Chairman)                                           No

Cllr Martin Goss (Vice-Chairman)                                   Yes

Cllr Pauline Bacon                                                         Yes

Cllr Clare Bailey                                                             Yes

Cllr Richard Beauchamp                                                Yes

Cllr Stewart Calver                                                        No

Cllr Catherine Clouston                                                  No

Cllr David Clouston                                                        Yes

Cllr Marina de Smith                                                     Yes

Cllr John Dickson                                                           No

Cllr Alan Hayman                                                          Yes

Cllr Alison Jay                                                                Yes

Cllr Robert Johnstone                                                    No

Cllr David King                                                               Yes

Cllr John Stewart                                                           Yes


The Clerk


There were three members of the public present.


In the absence of Cllr Hewitt, the meeting was chaired by Cllr Goss.


123-18/19        To receive apologies for absence


Apologies for absence were received from Cllrs Stewart Calver, Catherine Clouston, John Dickson, Pete Hewitt and Robert Johnstone, and acceptance of those apologies was confirmed.


124-18/19        Declarations of Interest


There were no Declarations of Interest.


125-18/19        Minutes of the Community Council Meeting held on 27thMarch 2019


The minutes of the meeting held on 27thMarch were approved as a true record and signed by the Chairman.


126-18/19        Have Your Say – Public Participation


A resident said he would commend the monthly talks held at the Mile End         Methodist Church Hall and said that he could not understand why these talks were not endorsed by the Community Council.


The Chairman said that the Council was bound by statutory powers as to what it could and couldn’t do, but that the matter could be brought to a future meeting for consideration.


127-18/19        Minutes of Committee Meetings

Receipt of the minutes of the following committee meetings was formally acknowledged:


  1. Planning and Highways Committee – meeting held on 3rdApril 2019
  2. Resources, Policy and Strategy Committee – meeting held on 10thApril 2019
  3. Community Engagement Committee – meeting held on 25thMarch 2019


128-18/19        To receive the Clerk’s Report


The Clerk said that the new Editor of the Mylander, Katie Maddocks, had been appointed. She said that the May issue of the Mylander was very near completion and should go to the printer by the end of the week.


129-18/19        To receive the Ward and County Councillors’ Reports


Cllr King said that the work of the Borough Council continued throughout election season. He said the biggest issue at the moment was concern about access to secondary school places. He said that Essex County Councillor Anne Turrell was assisting residents with appeals.


130-18/19        Reports from Members

To receive the following reports:

  1. Report from Chairman


Cllr Goss read the following report which had been received from Cllr Hewitt:


I extend a warm welcome to our new Mylander Editor Katie Maddocks and look forward to working with her.

I attended an initial meeting with CBC with Cllr John Stewart on the terms that may apply to MCC’s adoption of the Mill Road Village Green. There will be more to report at a later date.

I accompanied Cllr David King on a tour of parts of the Parish in connection with sites for planting or placing planters. An exploration on foot is always worthwhile. There is more to do.

I was pleased to note how many existing Cllrs are standing again on 2ndMay and I wish you all well in the elections. You may know that Myland East is already resolved with four candidates filling the four places. For the rest of us we have to await the electorate’s wishes.     

Please take the time to complete the form stating which committee(s) you may wish to be a member of as this will help speed the process at the MCC on 15thMay.

This 15thMay MCC is key as we will be forming our new Council. By necessity it will be busy but it forms our basis for the year ahead.

On the 29thMay will be our Annual Community Meeting which I am hoping will be extremely well attended as we have guest speakers from the local NHS Clinical Commissioning Group and the inaugural Freedom of Myland presentation to Patrick Mills. More details on this event will appear in the Mylander, the MCC Website and hopefully the various neighbourhood Facebook groups.

  1. Reports from Working Groups


Cllr Beauchamp reported that the Myland Access group had met that morning and reviewed the two recent litter-picks, which had been quite successful. He said vegetation had been cleared by the War Memorial so that the Braiswick Lane sign on the opposite side of the lane was visible. He said Cllr Johnstone had written a hard-hitting article for the Mylander about footpaths. He said Cllr Johnstone would be leading one of Jane’s Walks on 6thMay along the Mylnad Orbital path. He said four litterpicks had been arranged over the next four months and further details would be published.


Cllr Bacon said she had written an article about the community meetings at the Methodist Church for the Mylander. She said Dementia Friends training was planned for 8thMay and that she was looking into the Dementia Alliance.


  1. Reports from Councillors


Cllr Clouston said following the discussion about school places he would like people to know Queen Boudica had spaces.


He said he would like to acknowledge Cllr Beauchamp’s last meeting and his contribution to the Council over the years.


Cllr Bacon said there would be a free place available on a virtual course run by Dementia Alliance.


Cllr King said he hoped that the RP & S Committee meeting minutes had given everyone a flavour of what was being discussed. He said hopefully the supplementary litter-picking service would be up and running soon. He said MCC was committed to working with CBC and that a small sum had been made available to MCC to work on a specific project: running a trial on mapping connected with the Colchester Orbital Walk.


Cllr Hayman said he was very happy with the proposed layout and wording for the scroll for presentation at the Annual Community Meeting.


Cllr Goss said he would like everyone to be aware that dog mess could be put in litterbins and not just dog bins.


Cllr Jay referred to the problem of cars racing up and down Axial Way late at night.


Cllr Goss said he had been in touch with the stadium about the provision of a barrier and recommended that all incidents were reported on 101.


Cllr de Smith said the survey about location of the “Lest We Forget” bench continued and that so far the War Memorial was the most popular location. She said she had done a litter-pick on the Northern Approach Road estate and a lot of rubbish had been cleared. She said the new noticeboard had been put up at the Bricklayers pub. She said there would be a Senior Citizens lunch on 8thMay 2019.


Cllr Beauchamp thanked everyone for their good wishes as this was his last meeting.


Cllr Bailey referred to the issue of availability of recycling materials to residents when the office was closed.



131-18/19        Finance and Payments


Invoices received and paid were approved and other invoices were approved as listed below.



Various Staff costs – April £2,824.58
CNG Utilities – Gas £64.86
EALC EALC/NALC Affiliation £1,312.72
Zen Internet Broadband £31.86
BNP Paribas Photocopier – rental £226.00
Mile End Methodist Church Meetings – hall hire £23.00
M & K Gardens Office – Gardening £140.00
Opus Energy Utilities – Electricity £4.72


                        Proposed: Cllr Stewart               Seconded: Cllr Clouston            (Unanimous)


132-18/19        Date and Time of Next Meeting: Wednesday 15thMay 2019, 7.30pm at the Mile End Methodist Church Hall, Nayland Road, Colchester CO4 5ET. (Annual Meeting of the Council)


Annual Community Meeting, Wednesday 29thMay 2019, 7.30pm at the Mile End Methodist Church Hall, Nayland Road, Colchester CO4 5ET.







Chairman’s signature_________________________________