Minutes 24th August 2017

Resources, Policy & Strategy Committee

Minutes of the Myland Community Council Resources, Policy & Strategy Committee Meeting held on Thursday 24th August 2017, 7.30pm @ Myland Community Council Office, 101 Nayland Road, Colchester, CO4 5EN

Present: Cllr Pete Hewitt (Chair)
Cllr Richard Beauchamp
Cllr Alison Jay
Cllr David King
Cllr John Stewart

The Clerk

There were no members of the public in attendance.

046-17/18 Apologies – to receive and accept

Apologies were received and accepted from Cllr D Clouston.

047-17/18 Declarations of Interest – Councillors to declare individually any interests they may have in the items on the agenda. If a Councillor declares a Disclosable Pecuniary Interest in any item on the agenda he/she shall withdraw from the room where the meeting is being held when that item is discussed unless he/she has received a dispensation from the Clerk.

There were no Declarations of Interest made.

048-17/18 Have Your Say – Members of the public and Councillors with a disclosable pecuniary interest in any item on the agenda can comment on any item on the agenda

Cllr Stewart reported that Severalls development phase with access from Mill Roas was expected to be sold, possibly fully occupied by this year end.

Cllr Stewart said that MCC might want to manage the allotments planned for the Severalls development. He said this could be put to full Council at the September meeting and it would be necessary to research the costs involved and any management issues.

049-17/18 Minutes of the meeting held on 13th July 2017 to be approved as a true record and signed by the Chairman

The minutes of the meeting held on 13th July 2017 were approved as a true record and signed by the Chairman.

Proposed: Cllr Beauchamp Seconded: Cllr King (3 For; 1 Abstention)

050-17/18 Update on progress of resolutions made at the last meeting

The Clerk referred to Item 036-17/18 and said that funds had been vired from the Community (current) Account to the Community Centres Account as agreed.

She referred to Items 037-17/18 and 038-17/18 and said that the MCC Community Action Plan 2017/18 had been adopted by full Council at the meeting held on 26th July 2017.

She referred to Item 043-17/18 and said that the grants agreed had been paid.

051-17/18 Report from Responsible Financial Officer to include:

a) Budget monitoring

See Appendix 1

b) Bank Account balances

Account Total Explanation
Community Account £76,274.36 Working current account (est.)
Tracker Account £50,869.12 Revenue reserves – set at approx six months operating costs.
Community Centre Account £37,559.15 Capital reserves – specifically for the two Community Centres.

c) Mylander Advertising

No updated figures available.

d) Neighbourhood Plan Grant

Original Grant Total £20,000.00
Grant Remaining £12,905.13

052-17/18 To consider and possibly resolve to agree Community Funding requests – Cllr Hewitt

The following Community Funding request was agreed.

Proposed: Cllr Hewitt Seconded: Cllr Beauchamp (Unanimous)

• £1,000 to Colchester General Hospital End of Life Garden

053-17/18 To consider and possibly resolve to apply for membership of RCCE – Cllr Hewitt

• Village Halls & Community Buildings Membership (1st April – 31st March) cost £50 plus VAT

• Parish & Town Councils Membership (1st July – 30th June) cost £115.50 plus VAT

It was resolved to apply for both of the above Memberships.

Proposed: Cllr Beauchamp Seconded: Cllr King (Unanimous)

054-17/18 Review and possibly update the MCC Business Plan – Cllr Hewitt

The short version of the Business Plan that could go to all residents was reviewed. The Clerk will look into costs for production and delivery.

055-17/18 Review and possibly update the MCC Action Plan – Cllr Hewitt

Cllr Hewitt suggested some changes and said an updated version would be produced for the next meeting of this committee.

056-17/18 To discuss the possible need for an MCC Editorial Policy – Cllr Hewitt

Cllr King said he would review the Communications Plan and would consider and suggest guidelines regarding publications and signing of letters.

057-17/18 Date of next meeting – 5th October 2017, 7.30pm @ 101 Nayland Road

Exclusion of Press & Public

Having regard to the confidential nature of the following business proposed to be transacted to exclude the Press and Public pursuant to Section 1 of the Public Bodies (Admission to Meetings) Act 1960

058-17/18 To discuss any staffing issues

Staffing issues were discussed.

The meeting closed at 8.30pm.